1731 Board Member Expenses

  • The actual expenses of board members while traveling to and from and attending board meeting will be paid. Board members will use discretion in accruing actual expenses for which they will seek reimbursement. The expenses of board members who attend conferences or meetings as representatives of the district may be paid. Such expenses for conferences may be paid in advance. A director may be reimbursed for gratuities not exceeding customary percentages for the cost of meals as well as reasonable amounts for services such as baggage handling when the costs are incurred while the individual is engaged in district business or other approved travel.

    Board members and administrators on authorized school business trips may utilize the district travel credit card for purchase of transportation, food, lodging and educational materials.

    Cross References:
    Board Policy 6212         Charge Card
    Board Policy 6213         Reimbursement for Travel 

    Legal References:
    RCW 28A.320.050           Reimbursement of expenses of directors, other school representatives, and the superintendent candidates – Advancing anticipated expenses
    RCW 43.03.170               Advance payment of travel expenses – Advance warrants – Issuance – Limitations 

    ADOPTED:  5/17/1990
    REVISED:  08/28/97; 6/25/13 

    Procedure No. 1731P Board Member Expenses
    At a board member’s request, advance payment to cover anticipated expenses for representing the district may be made. After returning from the meeting or conference, the board member will submit a detailed travel voucher and return the unexpended portion of the advance payment.

    Reimbursable expenses for board members are:

    1. Transportation expense including fares for commercial or public carriers and mileage at the district-approved rate when using one's own private vehicle;
    2. Fees and registration costs for conferences and meetings;
    3. Hotel or motel fees at a single-room rate;
    4. Reasonable expenses for meals at the district-approved rates;
    5. Such incidental expenses as parking fees, reasonable duplication costs, or internet costs and the like which are incurred for the benefit of the district.

    Expenses for personal benefit or entertainment will not be reimbursed.

    ADOPTED:  5/17/1990
    REVISED:  08/28/97; 06/25/13