Public Records

Public Access to District Records

Requests for Inspection and Copying

1. Name, address, and signature of the party requesting disclosure and the date of request;
2. Specification of the records or types of records requested (the more specific the better); and
3. A statement of the intended use of requested documents if lists of individuals are included.

Exceptions

1. Personal information from any file maintained for students (RCW 42.56.230(1). Information from student records shall be disclosed only in accordance with the requirements of the Family Educational Rights and Privacy Act of 1974, 20 U.S.C.§ 1232g and adopted district policy;
2. Personal information in files maintained for staff to the extent that disclosure would violate their right to privacy (Requests for verification of employment are not public records and will not be disclosed. Performance evaluations that do not discuss specific instances of misconduct are private and not of legitimate public concern. They will not be disclosed.) (RCW 42.56.230(2);
3. Test questions, scoring keys, or other examination data used to administer academic tests (RCW 42.56.250(1);
4. The contents of real estate appraisals, made for or by the district relative to the acquisition of property, until the project is aban­doned or until such time as all of the property has been acquired, but in no event shall disclosure be denied for more than three years after the appraisal (RCW 42.56.260;
5. Preliminary drafts, notes, recommendations, and intra‑district memoranda in which opinions are expressed or policies formulated or recommended except that a specific record shall not be exempt when publicly cited by the district in connection with any district action (RCW 42.56.280;
6. Records which are relevant to a controversy in which the district is a party but which records would not be available to another party under the rules of pretrial discovery for cases pending in the superior courts ‑‑ RCW 42.56.290;
7. Records or portions of records the disclosure of which would violate personal rights of privacy—RCW 42.56.210 and RCW 42.56.070;
8. Records or portions of records the disclosure of which would violate governmental interests—RCW 42.56.210;
9. The residence addresses, telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers and emergency contact information of employees or volunteers at a public agency held in personnel records, rosters, and mailing lists; —RCW 42.56.250(3);
10. The names, dates of birth, residential addresses and telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers and emergency contact information of dependents of employees and volunteers of a public agency.
11. Personally identifiable information for special education students—WAC 392-172-A.