Technology - Responsible Use Policy

  • POLICY 5254 - INTRODUCTION
    Electronic Information Systems are provided to staff with the expectation of responsible and appropriate usage. The guidelines in procedure are to support and promote positive and effective digital citizenship among staff.  Digital citizenship represents more than technology literacy. Successful, technologically fluent digital citizens live safely and civilly in an increasingly digital world.  These procedures are intended to support the education of students and operation of district business. 

    ISSUES
    In order to ensure the responsible use of the network and conformity to this policy and legal guidelines, the district reserves the right to monitor, access, archive, and disclose any and all data contained, stored, or transmitted using district equipment. District staff will have no expectation of privacy.

    Yelm Community Schools uses a content filtering system to comply with CIPA (Children’s Internet Protection Act) regulations. The filtering is designed to identify web sites that educators believe are inappropriate for students and to prohibit access to those sites. The district recognizes that no technology measure can block 100% of the undesirable content and the district emphasizes the importance of staff supervision in monitoring student use. The district also realizes that in its attempt to block inappropriate sites some appropriate sites may be blocked. It is the responsibility of all staff to:

    • Set a good example for students.
    • Guide students in the selection and evaluation of educational materials.
    • Follow the district’s guidance to report sites needing to be blocked or allowed.
    • Help students develop informational literacy skills including conformity to copyright laws and the concept of intellectual property.
    • Help students develop safe practices while learning in an online world, particularly when the educational experience involves chat rooms, email, and other forms of direct electronic communications. 

    RESPONSIBLE NETWORK USE BY DISTRICT STAFF INCLUDES:

    • Creation of files, digital projects, videos, web pages and podcasts using network resources in support of education and research;
    • Participation in blogs, wikis, bulletin boards, social networking sites and groups, and the creation of content for podcasts, e-mail and web pages that support educational research;
    • Publication of original educational material, curriculum related materials and student work with appropriate permissions. Sources outside the classroom or school must be cited appropriately; and
    • Incidental personal use in accordance with all district policies and guidelines. 

    IRRESPONSIBLE NETWORK USE INCLUDES BUT IS NOT LIMITED TO:

    • Personal gain, commercial solicitation and compensation of any kind;
    • Actions that result in liability or cost incurred by the district;
    • Support for or opposition to ballot measures, candidates and any other political activity;
    • Information posted, sent or stored online that does not support the district mission;
    • Disruption or damage of systems or changes to hardware, software, or monitoring tools;
    • Unauthorized access to other district computers, networks and information systems;
    • Accessing, uploading, downloading, storage and distribution of criminal, illegal, obscene, pornographic or sexually explicit material;
    • Attaching unauthorized equipment to district network services. Any such equipment will be confiscated;
    • Cyberbullying, hate mail, defamation, harassment of any kind, discriminatory jokes and remarks, posts, files or comments on social media sites. The district reserves the right to remove any user-generated content from its sites at any time; and,
    • Hacking, cracking, vandalizing, the introduction of viruses, worms, Trojan horses, time bombs.

    The district will not be responsible for any damages suffered by any user, including but not limited to, loss of data resulting from delays, non-deliveries, miss-deliveries or service interruptions caused by his/her own negligence or any other errors or omissions. The district will not be responsible for unauthorized financial obligations resulting from the use of, or access to, the district’s computer network or the Internet.

    PRIVILEGES
    Violation(s) of the above regulations will be subject to disciplinary procedures commensurate with the violation. The matter will be referred to the superintendent of schools or his/her designee(s). Netiquette: Staff are expected to abide by the generally accepted rules of network etiquette.

    SERVICES
    The district makes no warranties of any kind, whether expressed or implied, for the service it is providing. The district will not be responsible for any damages a user suffers while on this system. These damages include loss of data resulting from delays, non-deliveries, misdeliveries, or service interruptions caused by negligence, errors, or omissions. Use of any information obtained via Internet is at your own risk. The district specifically denies any responsibility for the accuracy or quality of information obtained through its services.

    SECURITY
    Security is a high priority on computer networks. If a staff member identifies a security problem, he/she must notify school personnel immediately. He/she is not to demonstrate the problem to other users. Students may not use the Internet to discuss or disseminate information regarding security problems or how to gain unauthorized access to sites, servers, files, etc.

    UPDATING:
    If any information on your account changes, it is your responsibility to notify school personnel.

    User accounts will become inactive upon leaving the district.

     USER APPLICATION/CONTRACT

    I certify that I have read the district’s Responsible Use Policy (RUP). I understand

    and agree to follow the above terms and conditions for the district’s Internet/network use. I understand any violation of the district’s RUP will result in the loss of Internet/network access and/or my user account, may result in other disciplinary action, and may constitute a criminal offense. I agree to report any misuse of the Internet/network resources to school personnel. I use the Internet entirely at my own risk and I hereby release the district from any claims arising from my use of the Internet. Note: This contract will be placed in the user’s permanent file.

    User Name/Signature/Date:  (EXAMPLE ONLY - form available from Human Resources)

    Disclaimer: The availability of information from other organizations indirectly via this page does not constitute an endorsement by the Yelm Community Schools. If you are concerned about the accuracy or appropriateness of any information, we recommend that you contact the original publisher or distributor of that information. You may also wish to review the Yelm Community Schools Electronic Information Systems Policy 5254.