Payroll Information

  • TIME SHEETS AND CUTOFF DATES
    In order to ensure proper payment, all payroll time sheets must be turned in at the building level. Please check with your location to find out the proper procedure. All payroll must be received in the Payroll Office by the 5th day of each month. Contracted regular time is paid over 12 months, September through August. Leave taken and payment for extra hours worked, committee meetings, in-services, additional days, overtime, etc., are processed the month following the activity.

    PAY DATES
    Pay dates fall on the last weekday (M-F) of the month, excluding holidays.

    CHANGES TO NAME, PHONE, ADDRESS
    Please keep the Payroll Office informed of any name, telephone or address change. All address or telephone changes must be made in writing or emailed to the Payroll Office. For name changes, you will need to bring your new social security card into the Payroll Office along with written notification from you requesting to change your name.

    CERTIFICATED SALARY SCHEDULE
    Verification, in the form of an official transcript, must be received by the Human Resources Office by October 1 of each year to ensure proper placement on the state salary schedule.

    CHECK YOUR WITHHOLDING FORM
    Since you last filed Form W-4, did you marry, divorce, gain or lose a dependent, or change your name? Have you had major changes to your family income or itemized deductions? If you answered yes to any of these questions, you may need to file a new Form W-4. Please contact the Payroll Office to update your filing status.

Benefits Program

  • All eligible employees must sign up for SEBB within 30 days of being hired. Payroll will notify all employees on eligibility.  Enrollment is electronic on the HCA website: myaccount.hca.wa.gov.  If an employee fails to enroll, they will be defaulted into a plan and pay a tobacco surcharge.

    SECTION 125 PLAN – MEDICAL REIMBURSEMENT/DEPENDENT CARE
    Employees may enroll for a section 125 during open enrollment on the SEBB website.  For further information, please contact payroll.

    CREDIT UNIONS
    This is a voluntary payroll deduction available to all employees. Payroll deductions can be made to either TwinStar Credit Union or Inspirus Credit Union of Washington.

    DIRECT DEPOSITS
    An employee’s wages are directly deposited into a bank or a credit union account as required by all district collective bargaining agreements. Authorization for Direct Deposit forms are in the Payroll Office.

    ANNUITIES
    There are several annuity/mutual fund companies for employees to choose from, along with the Washington State Deferred Compensation Program. Employees must complete appropriate applications to participate in one of the approved program offerings. Salary Reduction Agreement forms are available in the Payroll Office.

    For questions about signing up for benefits, contact the Payroll Office at 458.6136 or
    458.2407.