Attendance/Tardies/Truancy

  • Yelm Community Schools places a high priority on school attendance.  Studies prove that daily attendance has a direct impact on student achievement. Our goal is to have every student arrive on time and attend a full day of school.

    School Hours and Supervision
    Yelm Middle School hours are 7:00am-3:00pm. The safety of students is of the utmost importance to us.  Before school supervision is provided at 7:00am for your convenience.  Students should not arrive on campus before 7:00am. We have no regular after school supervision available.  To ensure student safety, all students must be picked up by 2pm. Individual after school activities will be communicated by supervising teacher.

    Tardiness
    Students are expected to be in class on time.  When a student’s tardiness becomes frequent (after 5 in a semester), the student shall be referred to their counselor for support.  In addition, excessive tardiness may result in the school requiring an Attendance Agreement.

    End of Day Transportation Changes
    Please call the school no later than 1 hour before the end of the school day to ensure we have time to deliver the message to student; otherwise, there will be no pick-ups or transportation changes.
    Definition of “Excused Absences”
    Students are expected to attend ALL assigned classes each day unless excused by the parent/guardian for valid reasons below.

    1. Participation in a school-approved activity: This absence must be authorized by a staff member and prior notification must be provided to parent/guardian for approval. (IE., field trips)
    2. Illness, health condition, health care appointments, family emergency, or religious/cultural purpose: We encourage parent/guardian to schedule appointments during non-school hours whenever possible. School officials may require a health professional’s written note when a student has more than 3 consecutive absences. Families are encourage to acquire a health professional’s written note whenever possible and submit a copy to the Attendance Office.
    3. Parental/Family Pre-Arranged Absence: Parents/Guardians are to notify the school if there will be a pre-arranged absence from school. The absence may be classified as unexcused if the student is under an Attendance Agreement, BECCA order, or has an adverse effect on the student’s education or student has already reach 10 absences for the school year or 10% of the current year. The Pre-Arranged Absence Form is available at each school office.
    4. Court, judicial proceedings, court-ordered activity or absences related to homeless or foster care status.
    5. Suspensions from school


    Definition of “Unexcused Absences”
    Unexcused absences are defined as “failure on the part of the parent/guardian to notify the school in a timely manner.”

    Reporting Absence Procedures
    When your child will be absent from school, you can notify the school in two ways:

    1. Send an email to susanne_miller@ycs.wednet.edu and provide reason
    2. Call attendance line at 360-458-3600 and provide reason

    If your student has not arrived to school or the school hasn’t been notified of the absence by 8:45am an automated phone call, email and/or text will be sent to parent/guardian. 

    Chronic Absenteeism
    Chronic absenteeism incorporates all absences: excused, unexcused and suspensions. The focus is on the academic consequences due to the loss of instructional time and preventing absences before students fall behind. Chronic absenteeism is defined as missing more than 10% of the school year. 

    Process for Truancy
    The following truancy procedures will be followed prior to filing a full petition.

    Tier 1

    • 1-2 Unexcused Absences: Parent/Guardian will be contacted via School Messenger, E-mail, letter or phone call
    • 3 Unexcused Absences: Schedule a meeting with school personnel to find solutions
    • IEP/504 Accruing Students: Case manager will convene an IEP meeting to develop a plan

    Tier 2

    • 4 Unexcused Absences/Excessive Excused Absences or 10% of the school year: Students will be placed on attendance contract
    • Students in grades 6-12 need a Risk and Needs Assessment

    Tier 3

    • 5 Unexcused Absences/Excessive Excused Absences or 10% of the school year: The school will file a stay petition with Thurston county Juvenile court and schedule community Truancy Board Meeting
    • Students not attending school as court ordered results in school filing a contempt and progress report to Thurston County Juvenile court
    • Monitor and review the expiration date

    Attendance – Policy 3122