2151 Interscholastic Athletics

  • The board recognizes the value of a program of interscholastic activities as an integral part of the total school experience to all students of the district and to the community.  The program of interscholastic activities will include all activities relating to competitive sport contests, games or events, or exhibitions involving individual students or teams of students of this district when such events occur between separate schools within this district or with any schools outside this district.

    The board expects that:

    1. All interscholastic activities and events will be in compliance with the rules and regulations of the Washington Interscholastic Activities Association (WIAA). The schools of the district will not participate in any out-of-season athletics that are not sanctioned by the WIAA.  The district will not be responsible or liable for nonschool-sponsored programs or for programs that are organized, promoted or participated in by staff members without school approval.  The district will not be responsible for or control and incur liability for summer and/or out-of-season activities unless specifically sponsored by the school district.  The superintendent will establish rules defining the circumstances under which school facilities may be used and under which announcements of summer sports leagues and/or clinics may be distributed to students.
    2. An athletic coach must be properly trained and qualified for an assignment as described in the coach’s job description.
    3. A syllabus that outlines the skills, techniques and safety measures associated with a coaching assignment will be distributed to each coach. A coach must secure permission in advance if they wish to deviate from the syllabus.
    4. Coaching stipends and all gifts to a coach that exceed five hundred dollars ($500.00) in a season will be approved by the board of directors.
    5. In-service training opportunities will be afforded each coach so that they are trained to attend to the health care needs of participants. Prior to a sports season, the coach will prepare a plan for handling medical emergencies at practice sessions and games (home and away).
    6. Participants will be issued equipment that has been properly maintained and fitted.
    7. All facilities and equipment utilized in the interscholastic activities program, whether or not the property of the district, will be inspected on a regular basis.
    8. Non-prescribed medications, including such items as analgesic balms, vitamins and salt tablets, must be approved by the superintendent before they may be available for use by coaches and/or athletic trainers. After athletic training medications have been approved, the coach and/or trainer must secure authorization from the parent and the student’s doctor before the medications may be used during the athletic season.  If such release is not on file, the non-prescribed medications may not be used.  This provision does not preclude the coach and/or trainer from using approved first aid items.  A sign will be posted that warns students that eligibility to participate may be denied if anabolic steroids are used for the purpose of enhancing athletic ability.
    9. The board recognizes that certain risks are associated with participation in interscholastic sports. While the district will strive to prevent injuries and accidents to students, each participant and their parent(s) or guardian(s) will be required to sign a statement which indicates that the parent(s) and the student acknowledge the risks of injuries resulting from such participation and give assurance that the student will follow the instructions of the coach.
    10. Each participant will be required to furnish evidence of physical fitness prior to becoming a member of an interscholastic team. A written report will be completed when a student is injured while participating in a school-supervised activity.  A participant will be free of injury and will have fully recovered from illness before participating in any activity.
    11. Each student participating in interscholastic athletic activities is required to have or obtain medical insurance for expenses incurred as a result of injuries sustained while participating in the extracurricular activity. Students will provide evidence of coverage with a minimum limit of $25,000 in medical expenses or will obtain such coverage through the insurance plan offered to all students participating in activities in the district.  No student will be denied the ability to participate solely because the student’s family, by reason of low income, is unable to pay the entire amount of the premium for such insurance.  The superintendent or their designee may approve partial or full waiver of premiums to permit all students to obtain the required medical insurance.

    The superintendent will annually prepare, approve and present to the board for its consideration a program of interscholastic activities for the school year. The superintendent will prepare rules for the conduct of student activities including, but not limited to, use of alcoholic beverages; use of tobacco; use or possession of illegal chemical substances (including marijuana/cannabis) or opiates not prescribed by a physician; physical appearance; curfew; unsportsmanlike conduct; absence from practice; gambling or any infraction of civil law. Notice of rules and disciplinary actions related to rule violations will be distributed to each participant and their parents prior to the beginning of an interscholastic activity season.

    Nondiscrimination

    The district will not exclude any person from participation in the interscholastic program, deny any person the benefits of such a program or otherwise discriminate against any person in any interscholastic program on the basis of the categories identified in the district’s Nondiscrimination policy.

    The district will provide necessary funds for recreational and athletic activities for both sexes, although the aggregate expenditures are not required to be equal for members of each sex and expenditures for separate male and female teams are not required to be equal. 

    When individual students with disabilities are unable to participate in existing activities even when offered reasonable modifications and necessary accommodations, aids or services, the district may offer opportunities for students with disabilities to participate in separate or different recreational or athletic activities.

    The district may operate or sponsor separate teams for members of each sex where selection for such teams is based upon competitive skill or the activity involved is a contact sport.  However, when the district operates or sponsors a team in a particular sport for members of one sex but not the other, and athletic opportunities for members of the other sex have previously been limited, members of the excluded sex will be allowed to try out for the team offered. For the purposes of this policy, contact sports include boxing, wrestling, rugby, ice hockey, football, basketball and other sports in which the major activity involves bodily contact.

    The district will provide equal athletic opportunities for both sexes within each school for interscholastic, club or intramural athletics.  In determining whether equal athletic opportunities for both sexes are being provided, the district will consider the following factors:

    1. Whether the selection of sports and levels of competition effectively accommodate the interests and abilities of members of both sexes;
    2. Provision of equipment and supplies;
    3. Scheduling of games and practice time, including the use of playfields, courts, gyms and pools;
    4. Travel and per diem allowances, if any;
    5. Opportunity to receive coaching and academic tutoring;
    6. Assignment and compensation of coaches, tutors, and game officials;
    7. Provision of locker rooms and practice and competitive facilities;
    8. Provision of medical and training facilities and services, including the availability of insurance;
    9. Provision of housing and dining facilities and services, if any; and
    10. Publicity and awards.

    Annual athletic evaluation

    The district will evaluate its intramural and interscholastic program in each school at least once each year to ensure that equal opportunities are available to members of both sexes with respect to participation in interscholastic and/or intramural programs.  The evaluation will include consideration for the factors listed in the above paragraph, Nondiscrimination.

    Student athletic interest survey

    Every three years, the district will administer to each school that operates interscholastic, intramural and other athletics the survey developed by the office of the superintendent of public instruction to determine male and female student interest in participation in specific sports.  The district will consider the survey results when planning and developing recreational and athletic activities offered by the district and when determining whether equal opportunities are available to members of both sexes. 

    Facilities

    The district will provide separate facilities (e.g., showers, toilets, training rooms) for male and female students or schedule the facilities equitably for separate use. 

    Cross References:
    Board Policy 2121         Substance Abuse Program
    Board Policy 3210         Nondiscrimination
    Board Policy 3413         Student Immunization and Life Threatening Conditions
    Board Policy 3414         Infectious Diseases
    Board Policy 3416         Medication at School
    Board Policy 3418         Response to Student Injury or Illness
    Board Policy 3422         Competitive Sports – Concussion and Head Injuries
    Board Policy 4260         Use of School Facilities
    Board Policy 6512         Infectious Disease Control                                                         

    Legal References:
    RCW  28A.400.350         Liability, life, health, health care, accident, disability, and salary insurance authorized –Health savings accounts – Premiums – Noncompliance                                   
    RCW 28A.600.200          Interschool athletic and other extra-curricular activities for students, regulation of – Authority to regulate and impose penalties – Delegation of authority – Conditions      RCW 69.41.330         Public Warning – School Districts
    RCW 69.41.340               Student Athletics – Violations – Penalty
    WAC 392-190-025          Recreational and athletic activities

    Management Resources:
    WIAA Handbook
    Policy & Legal News         October 2007
                                                      April 2013
                                                      December 2014 

    ADOPTED: 09/25/1997
    REVISED: 12/17/98; 4/27/00; 12/14/00; 1/24/08; 11/24/09; 7/25/13; 3/26/15

    Procedure No. 2151 Interscholastic Athletics
    Coach's Duties

    In accordance with district policy and the coach's job description, the coach has the duty to:

    1. Instruct Participants

      The coach should employ the latest methods and proper instruction when working with students to develop motor skills. If an injury occurs while using an improper instructional method, the district and its employees may be liable for negligence.

    2. Warn Participants

      The coach should inform all athletes and their parents of the inherent risks involved in participation in the particular sport, including the very small risk of infection with a blood-borne pathogen. The coach must describe, using a variety of methods, the catastrophic and common non-catastrophic injuries unique to the sport.

    3. Supervise Participants

      The coach will create a daily plan, showing how the coach plans to conduct general supervision of the sport, and how they will supervise specific drills and other components of the daily practice. Adequacy of supervision should be reviewed in terms of quality and quantity and should include factors such as: the age of the students, the size of the students, the equipment involved, the maturity level of the students, the first aid equipment and training available, the appropriate certification of supervisors where required, and the safety training of the personnel involved.

    4. Provide Safe Equipment and Facilities

      Equipment should be properly fitted and maintained. Athletes should be instructed on how to conduct a daily inspection. Facilities should be free of hazards and inspected regularly.

    5. Maintain Records of Injuries

      A report should be completed for each accident. Injury reports should be maintained for a period of five years after the student's 21st birthday.

    6. Assess Fitness of Participants

      The coach will assess the physical fitness, the medical condition, and the skill level of athletes prior to participation in sporting activities.

    7. Provide Equal Protection and Due Process

      While participation in co-curricular activities is a privilege, a student whose participation will be terminated based on an alleged violation of the conduct code must be afforded the opportunity of a fair hearing.

    8. Transport Athletes Safely

      A coach has a duty to see that athletes are safely transported to and from contests and to and from practices if practices are held at sites other than the immediate school grounds.

    9. Group Participants

      The coach has the duty to employ a recognized system of grouping for participants in a particular sport that will avoid unequal and unsafe participation. The system of grouping will be based upon skill level, age, maturity, sex, size and experience.

    10. Foresee Danger

      A coach should be able to reasonably anticipate foreseeable dangers that may occur, and take precautions protecting the children in their custody from such dangers.

    11. Protect From Loss

      A participant is required to present evidence that they are covered by an accident policy. A blanket catastrophic (“no fault”) insurance provides coverage for serious injuries.

      The duties listed above are not meant to be comprehensive. In carrying out the duties of the assignment, a staff member is expected to act as a reasonable professional would act under similar circumstances. A staff member who supervises a sports activity is expected to know the intricacies of the activity that they are leading.

    Summer Sports Activities/Clinics

    Rules governing out-of-school and/or out-of-season student sports participation are as follows:

    1. A practice is defined as the teaching phase of a sport to any present, past or future squad member while as the student is in grade 7-12. Practices can take place during the school year or during the summer. The school may not sponsor, promote or direct activities which resemble out-of-season practices or contests during the school year or summer.
    2. A school staff member who sponsors, promotes or directs such activities during the summer vacation will clearly indicate that they are operating independent of the school district. As such, the school district will be free of liability associated with the activity.
    3. Students will be advised that participation in a commercial summer camp or clinic or other similar type of activity will not begin until the conclusion of the final WIAA state tournament of the school year. Participants in a fall school sports program may not attend any summer camp/clinic in that sport after August 1 until the first fall sports turnout. The school should announce by school bulletin that summer sports camp/clinic is neither endorsed nor sponsored by the district.
    4. A coach (contracted or volunteer) may not sponsor, promote, coach or direct activities which resemble out-of-season practices or contests in the sport they coach to any of their squad members or future squad members (grades 7-12) until after the school year's final WIAA state tournament.
    5. The use of the school bulletin board, public address system or school newspaper for promotional purposes to announce sports clinics/camps will fall within the same guidelines as applied to other commercial endeavors.
    6. School facilities to be used for summer activity and/or sports camps may be rented consistent with the rates, rules and regulations applicable for other commercial uses.

    A user will hold the district free and without harm from any loss or damage, liability or expense that may arise during or be caused in any way such use of school facilities. Authorization for use of school facilities will not be considered as endorsement of or approval of the activity group or organization, or the purposes it represents.

    Athletic/Activities Code

    The following policies shall apply to all students who participate in interscholastic activities at Yelm High School, and shall be in effect for the athletic/activity school year.

    1. Basic Conduct for Participants

      The extra-curricular program(s) exists to allow students to participate and represent their schools in a wide range of educational, social and recreational activities to further improve their abilities and to learn to cooperate and compete with others. Participation in any activity at YHS is understood to be a privilege, not a right.

      Because students perform in public, they are expected to conduct themselves at all times in a manner that will reflect the high standards and ideals of their team, school and community. 

    2. Basic Sport/Activities Season

      For the purpose of the Extra-curricular Code, the definition of a sport season will be that time from the first pre-season team meeting until the completion of the awards program. An elective position shall be from the beginning of the nominating process until the conclusion of the term of that office. This code applies to WIAA sponsored activities (athletic and activity). It also covers any other organized activities or contest where students represent Yelm High School outside of the regular school day. This is meant to include all ASB, including students elected to positions by the general student body or classes (i.e. ASB officers, class officers, homecoming, and prom royalty, etc.)

    3. Eligibility Board

      1.  An Eligibility Board shall be formed to formulate a uniform code of training rules and behavior standards for all students participating in school activities and to settle disputes and hear appeals resulting from the administration of said code.

      2.  The Eligibility Board will consist of the Athletic/Activity Director, administrator, one guidance counselor, and the involved advisor/coach. The Athletic/Activity Director shall serve as chairperson.

    4. Basic School Policies

      1. For violation of school rules, the participant will be treated the same as any other student and may, in addition, be penalized in accordance with this code in regard to school or public conduct.

      2.  The following rules will also apply to participants:

           a.  Students will be allowed to participate in events as long as they are physically in school on time and for the ENTIRE day. Absences for medical, dental appointments, etc. should not be      scheduled on the day of an event. However, if an absence is for a medical issue then only the AD can waive up to one-half day from the attendance at school with a copy of a doctor’s      note. In order to participate on a Saturday event the student must be in attendance at school on Friday. Full P.E. participation is required for all athletes on a day of practice or game.

           b.  When representing their school, students are expected to dress in good taste (approved by coach and/or AD) and demonstrate mature conduct that will earn respect for their school      and themselves.

           c.  A student shall abide by all rules set by the coach/advisor. Penalties for violation of these rules will be set by the head coach/advisor of the in-season activity.

           d.  Participants shall be considered a team member if selected through a cut process or have competed in one contest for no-cut programs. In the event that a participant chooses to       cease participating in an activity after committing themselves to the program then they are required to petition the Eligibility Board before participating in another Yelm High School extracurricular program. Petitions must be made 10 days prior to the start of next season or activity otherwise they forfeit their right to compete in that next season. Prior to leaving the team the athlete and head coach must meet so the coaching staff has an understanding of the reason why and to clear the way for an appeal.

           Without meeting with the head coach the appeal would be denied.

           e.  (1) Academic Eligibility for high school athletics – At the start of the season students must be passing 5 out of 6 classes from the previous semester (WIAA 6.0). Running Start students must pass an equivalent amount of classes (WIAA 18.24) in a year to be eligible. Once the season begins, students must continue to be passing all six classes on a monthly basis throughout the season in order to compete. The consequence for not maintaining passing grades shall be: loss of eligibility to compete, but can practice, for Yelm High School until they are passing all classes.

           (2). Academic Eligibility for ASB activities – Each activity advisor may elect to have a GPA standard. Consequences for not following the minimum standard that is established by the advisor will result in loss of the privilege to participate in the activity until such time they bring their grades back up to the minimum standard.

           (3). Academic Eligibility for middle school athletics – Students participating in sports are placed on probation for a two-week period if they receive an “F” grade in any class. Should the student clear an “F” grade within 24 hrs, they are eligible immediately. Should the student clear failing grades within the first week, they are eligible the following Monday. Should the student be failing the same course/courses after the initial grade check signifying an “F”, they will be dropped from the activity. Students may practice but will not be eligible to participate in contests until the two-week period is complete and the student no longer has an “F” grade. An athlete will become immediately ineligible for all interscholastic programs if conduct at school results in disciplinary actions.

           f.  Possession of, use of, or traffic in alcoholic beverages, illicit drugs, and tobacco is prohibited. When a violation takes place, the following procedures will be followed.

     2151P

          The alcohol/drug/tobacco violations will follow school policy which will be cumulative over six years. Participants who attend gatherings (parties) where drugs and/or alcohol are being used illegally must upon learning of the presence and/or use of such substances, make immediate and exhaustive attempts to leave.  The participant/athlete is responsible for notifying the advisor, head coach, the Athletic/Activities Director, assistant principal or principal by the morning of the next school day that they may be in violation of the extra-curricular code. In all cases, the participant/athlete is charged with the burden of proving that exhaustive efforts were made to leave the gathering.  The principal or their appointee shall make the final determination of those efforts.

          If the athlete is suspended from athletics for alcohol/drugs/tobacco on the first offense to have their eligibility reinstated for the next season, they must attend the assistance program (True North) offered at the high school. Upon completion, the athlete will have their eligibility reinstated for the next season. The eligibility WILL NOT be reinstated for the remainder of the current season in which they were suspended.

         g.  Any student suspended from an activity for the remainder of the season will forfeit their right to any letter or award. The head coach/advisor must confer with the principal and the      athletic/activity director before a student may be suspended from an activity. The parents of a student are to be notified by the coach/advisor within three business days of the violation (other than from the chart above) following the decision to suspend the student. Penalties for the above chart will be handled by the administration.

         h.  Where applicable, the participant shall comply with official WIAA rules peculiar to specific activities. (See the Athletic/Activity Director for any necessary clarification of these rules.)

         i.  The participant assumes total responsibility for all equipment issued to them during the season. All such equipment must be returned to the coach/advisor in an acceptable condition and/or paid for in the high school office before the student receives any letter or award recognition. Before turning out for another activity the fines from the previous sport must have been paid in full.

    E.  Appeal of Discipline

    1. An Activity discipline may be appealed to the principal by student and/or parent/guardian.

    2. The request for an appeal must be in writing to the school principal.

    3. Upon making the team the imposition of penalty for infraction(s) of said rules or regulations, any aggrieved student and parent/guardian of said student shall have the right to a conference with the eligibility board to stay the decision of the coach/advisor or ask them to reconsider.  If the student and parent/guardian do not make a written request for this conference within three (3) school days of the action grieved, they will have waived their right to the conference and appeal procedure.  The conference is to be held within three (3) school days of the request.

    If the parties are unable to agree at the conference, the aggrieved party may appeal to the superintendent's office within three (3) school days after receiving a decision from the eligibility board. The superintendent's appointee, after hearing the case in detail, shall render a decision within five (5) school days of the hearing. The aggrieved party may appeal the superintendent's appointee’s decision to the board of directors within three (3) school days. The board of directors will hear the case at their next regular meeting, and after hearing the case in detail, shall render a decision on the case within ten (10) school days of the hearing. This decision shall be final.

    1. Suspension from an activity will be imposed during the appeal process.

    2. Long-term Discipline - Parent/Guardian and/or students aggrieved by long-term suspension from school may make an appeal as outlined in the Student Rights and Responsibilities Procedures Section VI. E. 

      F.  Basic Conduct for Parents and Spectators

      Winning is for a day – sportsmanship and citizenship are for a lifetime.

      Yelm High School’s athletic department encourages all fans during games (home and away) to conduct themselves in accordance with examples of good sportsmanship as they represent YHS wherever we compete. 

    Acts of Good Sportsmanship
    • Take part in cheers with the cheerleaders and applaud good performances.
    • Work cooperatively with contest officials and supervisors in keeping order.
    • Refrain from negative comments about officials, coaches, and participants.
    • Staying off the playing area at all times.
    • Showing respect for public property and equipment.

    Acts of Misconduct
    • Throwing objects onto the playing surface or in the stands
    • Behaving dangerously or in any way that interferes with the rights of others to observe the game.
    • Using obscene, profane or abusive language or gestures.
    • Entering onto the playing surface at any time.
    • Challenging the decisions of the game officials
    • Entering the playing surface

    ADOPTED: 04/17/1997
    REVISED: 09/25/97; 02/25/99; 04/27/00; 03/23/06; 06/23/08; 07/25/13

2000 Policies