2022 Electronic Resources and Internet Safety

  • The board of directors recognizes that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The board also believes that staff and students need to be proficient and safe users of information, media, and technology to succeed in a digital world.

    Electronic Resources

    The district will develop and use electronic resources as a powerful and compelling means for students to learn core subjects and applied skills in relevant and rigorous ways and for staff to educate them in such areas of need.  It is the district’s goal to provide students with rich and ample opportunities to use technology for important purposes in schools just as individuals in workplaces and other real-life settings use these tools. The district’s technology will enable educators and students to communicate, learn, share, collaborate and create, to think and solve problems, to manage their work and to take ownership of their lives.

    The superintendent or designee will: 1) create strong electronic resources and develop related educational systems that support innovative teaching and learning; 2) provide appropriate staff development opportunities regarding this policy; and 3) develop procedures to support this policy. The superintendent or designee is authorized to develop procedures and acceptable use guidelines for staff and students as to use of district electronic resources, including those that access Internet and social media, and to regulate use of personal electronic resources on district property and related to district activities.

    Internet Safety

    To help ensure student safety and citizenship with electronic resources, all students will be educated about Internet safety.  This will include appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyberbullying awareness and response.

    To promote Internet safety and appropriate online behavior of students and staff as they use electronic resources and access material from the Internet, the superintendent or designee is authorized to develop or adopt Internet safety procedures, acceptable use guidelines, and, for students, related instructional materials for every grade level. The superintendent or designee in evaluating such procedures and instructional materials should take into account district electronic resources, community norms, privacy rights, responsible use, and issues of concern with student or staff use of electronic resources.

    As a component of district Internet safety measures, all district-owned electronic resources, including computers networks and Wi-Fi in all district facilities capable of accessing the Internet must use filtering software to prevent access to obscene, racist, hateful or violent material. However, given the ever-changing nature of the Internet, the district cannot guarantee that a student will never be able to access objectionable material.  

    Further, when students use the Internet from school facilities for educational purposes, district staff will make a reasonable effort to supervise student access and use of the Internet.  If material is accessed that violates district policies, procedures or student guidelines for electronic resources or acceptable use, district staff may instruct the person to cease using that material and/or implement sanctions consistent with district policies, procedures, guidelines, or student codes of conduct.

    Cross References:
    Board Policy 2020                    Curriculum Development and Adoption of Instructional Materials
                              2025                     Copyright Compliance
                              3207                     Prohibition of Harassment, Intimidation and Bullying
                              3231                     Student Records
                              3241                     Classroom Management, Discipline and Corrective Action
                              4040                     Public Access to District Records
                              4400                     Election Activities
                              5281                     Disciplinary Action and Discharge

    Legal References:
    18 USC §§ 2510-2522              Electronic Communication Privacy Act
    Pub. L. No. 110-385                 Protecting Children in the 21st Century Act

    Management Resources:
    Policy News, August 1998     Permission required to review e-mail
    Policy News, June 2001         Congress requires internet blocking at school
    Policy News, June 2008         Electronic Resources
    Policy & Legal News                Feb. 2012; Oct. 2012; June 2015; 

    ADOPTED: 11/24/1998
    REVISED:   8/31/00; 12/14/2000; 11/20/2001; 6/23/09; 4/26/12; 1/24/13; 9/24/15

    Procedure No. 2022P Electronic Resources and Internet Safety

    K-20 Network Student Responsible Use Guidelines/Internet Safety Requirements

    These procedures are written to support the Electronic Resources Policy of the board of directors and to promote positive and effective digital citizenship among students. Digital citizenship includes the norms of appropriate, responsible, and healthy behavior related to current technology use. Successful, technologically fluent digital citizens recognize and value the rights, responsibilities, and opportunities of living, learning, and working in an interconnected digital world. They cultivate and manage their digital identity and reputation, and are aware of the permanence of their actions in the digital world. Expectations for student behavior online are no different than face-to-face interactions.

    Network Use

    The district network includes wired and wireless devices and peripheral equipment, files and storage, e-mail and Internet content (blogs, websites, collaboration software, social networking sites, wikis, etc.). The district reserves the right within its discretion to prioritize the use of, and access to, the network and deny access to particular websites. All use of the network must support education and research and be consistent with the mission of the district.

    All students will be provided access to district electronic systems including the Internet unless parent/legal guardian notifies the district by contacting their building principal by September 30 or within 10 days of enrollment that they do not wish their child to have access.  Principal or designee will review the impact on instruction and learning due to the lack of access to educational materials and curriculum.

    The following rules and procedures constitute the Responsible Use Procedure for use of the district’s electronic information systems. Each user of the system must abide by these rules in order to access and use the system. Responsible Use Procedure includes, but are not limited to:

    Responsible network use by district students and staff includes:

    1. Creation of files, digital projects, videos, web pages and podcasts using network resources in support of education and research;
    2. With parental permission, the online publication of original educational material, curriculum related materials and student work. Sources outside the classroom or school must be cited appropriately;
    3. Participation in blogs, wikis, bulletin boards, social networking sites and groups, and the creation of content for podcasts, e-mail and web pages that support.

    Irresponsible network use by district students and staff includes but is not limited to:

    1. Personal gain, commercial solicitation and compensation of any kind;
    2. Actions that result in liability or cost incurred by the district;
    3. Downloading, installing and use of games, audio files, video files, games or other applications (including shareware or freeware) without permission or approval from the technology director;
    4. Support for or opposition to ballot measures, candidates and any other political activity;
    5. Hacking, cracking, vandalizing, the introduction of malware, including viruses, worms, Trojan horses, time bombs;
    6. Unauthorized access to other district computers, networks and information systems;
    7. Action constituting harassment, intimidation or bullying, including cyberbullying, hate mail, defamation, discriminatory jokes and remarks;
    8. Accessing, uploading, downloading, storage and distribution of obscene, pornographic or sexually explicit material;
    9. Attaching unauthorized devices to the district network. Any such device will be confiscated and additional disciplinary action may be taken; or
    10. Any unlawful use of the district network, including but not limited to stalking, blackmail, violation of copyright laws, and fraud.

    The district will not be responsible for any damages suffered by any user, including but not limited to, loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by their own negligence or any other errors or omissions. The district will not be responsible for unauthorized financial obligations resulting from the use of, or access to, the district’s computer network or the Internet.

    Internet Safety

    Personal Information and Inappropriate Content:

    1. Students should not reveal personal information, including a home address and phone number, on web sites, blogs, podcasts, videos, social networking sites, wikis, e-mail or as content on any other electronic medium.
    2. Students should not reveal personal information about another individual on any electronic medium without first obtaining permission.
    3. No student pictures or names can be published on any public class, school or district web site unless the appropriate permission has been obtained according to district policy.
    4. If students encounter dangerous or inappropriate information or messages, they should notify the appropriate school authority.

    Filtering and Monitoring

    Filtering software is used to block or filter access to visual depictions that are obscene and all child pornography in accordance with the Children’s Internet Protection Act (CIPA). Other objectionable material could be filtered. The determination of what constitutes “other objectionable” material is a local decision.

    1. Filtering software is not 100% effective. While filters make it more difficult for objectionable material to be received or accessed, filters are not a solution in themselves. Every user must take responsibility for their use of the network and Internet and avoid objectionable sites;
    2. Any attempts to defeat or bypass the district’s Internet filter or conceal Internet activity are prohibited (e.g., proxies, https, special ports, modifications to district browser settings and any other techniques designed to evade filtering or enable the publication of inappropriate content);
    3. E-mail inconsistent with the educational and research mission of the district will be considered SPAM and blocked from entering district e-mail boxes;
    4. The district will provide appropriate adult supervision of Internet use. The first line of defense in controlling access by minors to inappropriate material on the Internet is deliberate and consistent monitoring of student access to district devices;


    Downloading, copying, duplicating and distributing software, music, sound files, movies, images or other copyrighted materials without the specific written permission of the copyright owner is generally prohibited. However, the duplication and distribution of materials for educational purposes are permitted when such duplication and distribution fall within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC) and content is cited appropriately.

    All student work is copyrighted. Permission to publish any student work requires permission from the student and parent/guardian.

    Network Security and Privacy

    Passwords are the first level of security for a user account. System logins and accounts are to be used only by the authorized owner of the account for authorized district purposes. Students and staff are responsible for all activity on their account and must not share their account password.

    The following procedures are designed to safeguard network user accounts:

    1. Change passwords according to district policy;
    2. Do not use another user’s account;
    3. Do not insert passwords into e-mail or other communications;
    4. Storing passwords in a file with encryption;
    5. Do not use the “remember password” feature of Internet browsers; and
    6. Lock the screen, or log off, if leaving the computer.

    Student Data is Confidential

    District staff must maintain the confidentiality of student data in accordance with the Family Educational Rights and Privacy Act (FERPA).

    Educational Applications and Programs

    Yelm Community Schools may also utilize computer software applications and web-based services that are operated by third parties. In order for our students to utilize these services, the service provider often requests the student’s personal information in the form of their name and email address.  

    Under the federal Children’s Online Privacy Protection Act (COPPA), the law permits Yelm Community Schools to consent to the collection of personal information on behalf of all of its students. Prior to use of these educational applications or programs, the district will review “terms of use,” “terms of service,” and/or “privacy policy” to ensure that it will not compromise students’ personally identifiable information, safety, and privacy.

    These services include Google for Education and other similar educational programs. A complete list of the programs may be viewed on the Yelm Community Schools website.

    No Expectation of Privacy

    The district provides the network system, e-mail and Internet access as a tool for education and research in support of the district’s mission. The district reserves the right to monitor, inspect, copy, review and store, without prior notice, information about the content and usage of:

    1. The network;
    2. User files and disk space utilization;
    3. User applications and bandwidth utilization;
    4. User document files, folders and electronic communications;
    5. E-mail;
    6. Internet access; and
    7. Any and all information transmitted or received in connection with network and e-mail use.

    No student user should have any expectation of privacy when using the district’s network. The district reserves the right to disclose any electronic messages to law enforcement officials or third parties as appropriate. All documents are subject to the public records disclosure laws of the State of Washington. 

    Archive and Backup

    Backup is made of all district e-mail correspondence for purposes of public disclosure and disaster recovery. Barring power outage or intermittent technical issues, staff and student files are backed up on district servers regularly. Refer to the state retention policy for specific records retention requirements.

    Disciplinary Action

    All users of the district’s electronic resources are required to comply with the district’s policy and procedures and agree to abide by the provisions set forth in the district's Responsible use agreement. Any user who violates district Responsible Use Procedure may be denied access by the district, or if deemed severe enough, discipline sanctions, including suspension, may be imposed over and above access privilege revocation. In certain instances the district may be required to notify local and/or federal law enforcement agencies of potential criminal behavior.

    Accessibility of Electronic Resources

    Federal law prohibits people, on the basis of disability (such as seeing and hearing impairments), from being excluded from participation in, being denied the benefits of, or otherwise being subjected to discrimination by the district. To ensure that individuals with disabilities have equal access to district programs, activities, and services, the content and functionality of websites associated with the district should be accessible. Such websites may include, but are not limited to, the district’s homepage, teacher websites, district-operated social media pages, and online class lectures.

    ADOPTED: 9/25/1997
    REVISED:  11/24/98; 6/22/00; 8/31/00; 7/26/01; 6/23/09; 6/21/11; 9/22/11; 4/26/12; 1/24/13; 9/25/14; 9/24/15; 5/10/2018

2000 Policies