2021 Library Information and Technology Programs

  • The purpose of district library information and technology programs is to support student mastery of state standards in all subject areas.  The programs will provide a broad, flexible array of services, resources and instruction.

    The library information and technology programs will help all students meet the content goals in all subject areas, provide information, technology literacy instruction, and assist high school students completing the high school and beyond plans.

    Additionally, library staff duties may include, but are not limited to, integrating information and technology into curriculum and instruction; providing instruction to students and staff regarding use of emerging learning technology; providing instruction to students as to appropriate use of computers and mobile devices at school; helping teachers and staff access and use information ethically; instructing students in digital citizenship; promoting a culture of reading within the school community; and providing individual support and guidance for students.

    The superintendent will establish procedures for the selection of materials with the understanding that media literacy resources will consist of a balance of sources and perspectives. Citizens who wish to express a concern about specific material included in the collection may do so according to the procedures outlined in Procedure 2021P, with the understanding that the criteria and rationale for reconsideration of library resources differs from the criteria and rationale for reconsideration of classroom/curricular instructional materials.

    Cross Reference:
    Board Policy 2020            Course Design, Selection and Adoption of Instructional Materials 

    Legal References:
    RCW 28A.320.230             Instructional Materials – Instructional materials committee
    RCW 28A.320.240             School Library Media Programs – Stocking of libraries – Teacher-Librarians
    WAC 392-204-005, 009, 020, 025, 055         Library Media Centers
    WAC 392-204-005             Purpose and authority
    WAC 392-204-009             Definitions
    WAC 392-204-020             School library media program
    WAC 392-204-025             Services
    WAC 392-204-055             Other sources

    Management Resources:
    Policy & Legal News        April 2005; Oct. 2007; April 2011; Dec. 2015; July 2017 

    ADOPTED:  08/27/1992
    REVISED: 9/25/97; 7/21/05; 12/20/07; 5/26/11; 3/24/16; 5/10/18

    Procedure No. 2021P Library Information and Technology Programs

    A.  Library Collection Development
    This procedure guides principals and library staff, as well as informs the community about the process for selecting, acquiring, evaluating and maintaining library information and technology program materials. The objective of each program is to implement, support and enrich the educational program of the district.
    To best meet the unique needs of each school, the district will strive to create a library collection based upon an assessment of student and staff needs. This will be accomplished by:

    1. Providing resource materials, both curricular and personal for students and faculty;
    2. Providing materials that meet the interest, vocabulary, maturity and ability levels of all students;
    3. Providing a diversity of materials in the interest of achieving a balance of sources and perspectives;
    4. Fostering reading as a lifelong activity through pleasurable exposure to printed and digital materials; and

    Including materials in the collection because of their academic, literary and/or artistic value and merit.

    B.  Library Materials and Electronic Resources
    Library materials or digital services are those items accessible through the library information and technology program that provide support for an area of the curriculum, information for independent study, or resources for enrichment and recreational interest. Electronic resources include access to electronic documents, databases and web sites.

    C.  Suggestions for Acquisition:
    Suggestions for acquisition or electronic resources may originate from students, parents, community members and teachers. Library information and technology staff will weigh requests, evaluate materials and select those which fulfill the needs of the instructional program. Principals and/or library staff in each school determine final selections.

    D.  Selection

    1.  Sources for the selection of materials include but are not limited to:

    • Vendor catalogs, American Historical Fiction, Basic Book Collection for Elementary Grades, the Best in Children’s books, Children and Books, Children’s Catalog, Elementary School Library Collection, European Historical Fiction and Biography, Guide to Sources in Educational Media, Junior High School Catalog Reference Books For School Libraries, Subject Guide To Children’s Books in Print, Subject Index to Books for Intermediate Grades, Subject Index to Books for Primary Grades, and Westinghouse Learning Directory.

    • Current review journals:

      AASA Science Books and Films
      American Film & Video Association Evaluations
      Kirkus Reviews
      Media and Methods
      School Library Journal
      Bulletin of the Center for Children’s Books
      Horn Book
      KLIATT
      VOYA
      Booklist

    2.  All items selected for placement in the school library will:

    1. Support and be consistent with the general educational goals of the State of Washington and Yelm Community Schools and the aims and objectives of individual schools and specific courses.
    2. Support and be consistent with school library media and information literacy standards established by the American Association of School Librarians as well as content area standards established by the Office of the Superintendent of Public Instruction of the State of Washington.
    3. Meet high standards of quality in factual content and presentation.
    4. Contain appropriate subject matter for the age, emotional development, ability level, learning styles, and social development of the students for whom they are selected.
    5. Serve the intended purpose, in both physical format and appearance for library materials.
    6. Help students gain an awareness of our pluralistic society.
    7. Motivate students and staff to examine their own duties, responsibilities, rights, and privileges as participating citizens in our society, and to make informed judgments in their daily lives.
    8. Withstand scrutiny based on their strengths rather than be rejected for their weakness.

    Clarify historical and contemporary forces by presenting and analyzing intergroup tension and conflict objectively, placing emphasis on recognizing and understanding social and economic problems.

    E.  Gifts/Donations

    Materials donated to the school library shall be accepted or declined in accordance with the criteria applied to the purchase of materials.

    F.  Collection Assessment

    De-selection (weeding) of outdated and damaged materials is a natural part of the library’s life cycle and maintenance of the quality and integrity of the collection. The library/media staff will evaluate the library collection on a continuing basis in order to assure that the collection meets the mission statement and goals of the district.

    G.  Considerations for De-selection

    1. Currency – The subject matter is out of date or no longer relevant to the instructional program;
    2. Physical Condition – Item is worn, soiled, missing pages, antiquated in appearance or unattractive;
    3. Not circulating for a reasonable amount of time;
    4. Superseded by newer editions;
    5. Perpetuates cultural, ethnic, or sexual stereotypes;
    6. Inappropriate reading level; or
    7. Unneeded duplication of materials.

    H.  Request for Reconsideration of Library Media Materials

    When a concern is expressed about library resources, the principal or library/media staff will consider both the citizen’s right to express an opinion and the principles of intellectual freedom.

    1.  Informal Reconsideration

    Persons wishing to make a complaint regarding library resources will be asked to direct their complaint to the building principal. The principal shall attempt to resolve the issue informally by:

    1. Discussing the request with the complainant and listening carefully to the concerns expressed;
    2. Explaining why the material was selected, and how its inclusion in the collection was guided by the district collection development policy/procedure; and
    3. Share review sources for the item in question
    4. If the informal process does not resolve the matter, the complainant may submit a formal request for reconsideration of library resources. Library materials in question will remain in the collection until the process is completed and a final decision is made.

    2.  Formal Reconsideration

    The building principal will be informed whenever a citizen asks for a Request for Reconsideration of Library/Media Materials form.

    The Request for Reconsideration of Materials form, together with a copy of the challenged materials process will be furnished to the complainant by the principal.

    The formal process will follow the process required by Procedure 2020P for a written request for reconsideration, with the understanding that the criteria and rationale for reconsideration of library materials differs from classroom/district adopted materials. When reviewing a challenge to library materials the Course Design and Materials Committee will:

    1. Examine the Request for Reconsideration form.
    2. Read and evaluate the book/material in question.
    3. Study thoroughly all materials referred and read available reviews. The general acceptance of the materials should be checked by consulting standard evaluation aids and holdings in other schools.
    4. Discuss the book/material in the context of the educational program and the audience for which it was selected.
    5. Consider the entire work, rather than extracting passages or parts. Weighing the values and faults against each other and weighing the conflicting opinions based on the materials as a whole.
    6. Base the final decision upon the appropriateness of the material for its intended educational use.

    The decision of the Course Design and Materials Committee may be appealed by a concerned party to the board of directors, by submitting a written request to the office of the superintendent. The purpose of the board of director’s review will be to determine whether the committee applied the appropriate criteria and followed the proper process.

    The superintendent will notify the concerned parties of the findings of the board’s review.

    If the correct criteria and process were followed by the Course Design and Materials Committee, the decision of the committee stands. If it is determined they were not followed, the board of directors will determine the outcome of the challenge.

    The decision regarding challenged materials will not be subject to reconsideration for a minimum of three years, unless there is a substantive change of circumstances as determined by the superintendent.

    ADOPTED: 8/27/92
    REVISED: 9/25/97; 5/26/11; 3/24/16; 5/10/18

2000 Policies