The superintendent will develop procedures for enrolling students, recording attendance behavior and counseling and correcting students with attendance problems. When enrolling a student who has attended school in another school district, the parent and student will be required to briefly indicate in writing whether or not the student has:
- Any history of placement in a special education program;
- Any past, current or pending disciplinary actions;
- Any history of violent behavior or convictions, adjudications or diversion agreements related to a violent offense, a sex offense, inhaling toxic fumes, a drug offense, a liquor violation, assault, kidnapping, harassment, stalking or arson;
- Any unpaid fines or fees from other schools; and
- Any health conditions affecting the student’s educational needs.
If the district receives information that a student has a history of disciplinary actions, criminal or violent behavior, or other behavior that indicates the student could be a threat to the safety of staff or students, the student's teachers and building security personnel will be informed.
A district may require students or their parents to provide proof of residency within the district, such as copies of phone and water bills or lease agreements. The school district will not require proof of residency or any other information regarding an address for any student who is eligible by reason of age for the services of the district if the student does not have a legal residence. A district will not inquire into a student’s citizenship or immigration status or that of their parents or guardians. The request for enrollment may be made by the student, parent or guardian.
Since accurate enrollment and attendance records are essential both to obtain state financial reimbursement and to fulfill the district's responsibilities under the attendance laws, the district will be diligent in maintaining such records.
Board Policy 2255 Alternative Learning Experience Programs
RCW 28A.225.215 Enrollment of children without legal residences
RCW 28A.225.330 Enrolling students from other districts – Requests for information and records – Withheld transcripts – Immunity from liability – Notification to teachers and security personnel
WAC 392-121-108 Definitions – Enrollment exclusions
WAC 392-121-122 Definitions – Full-time equivalent students
WAC 392-121-182 Alternative learning experience requirements
WAC 392-169-022 Running Start Student – Definition
REVISED: 10/22/98; 02/25/99; 08/26/99; 11/22/11
Procedure No. 3120P Enrollment
Enrollment and attendance records will be maintained in each school building. At the conclusion of the year, the enrollment and attendance information will be recorded on the student's permanent record card.
The attendance registers will remain in the school building for a period of 5 years, after which time they will be sent to the district office to be destroyed.
Annually, each school will report to the district actions taken to reduce any student’s absenteeism following the student’s fifth absence in one month, or tenth absence in one year. The district will report this information annually to the Superintendent of Public Instruction:
- The number of enrolled students and the number of unexcused absences;
- The number of enrolled students with ten or more unexcused absences in a school year or five or more unexcused absences in a month;
- A description of any programs or schools developed to serve students who have had five or more absences in a month or ten in a year including information about the number of students in the program or school and the number of unexcused absences of students during and after participation in the program. The reports will also describe any placements in an approved private nonsectarian school or program or certified program under a court order;
- The number of petitions filed by a school or a parent with the juvenile courts; and
The information in these reports will not disclose the names or other identification of the students or parents.
For purposes of enrollment count, a "full-time equivalent student" will be:
Grade K: 20 hours or more per week or four hours or more for 90 scheduled days or 10 hours or more per week or two hours or more for 180 scheduled days.
Grade 1-3: 20 hours or more per week or four hours or more for 180 scheduled days.
Grade 4-10: 25 hours or more per week or five hours or more for 180 scheduled days.
Grade 11-12: 25 hours or more per week or five hours or more for 180 scheduled days; the equivalent in a combination of high school, community college and/or vocational-technical institute courses; or the equivalent in an alternative school program.
Alternative Learning Experiences: Full-time equivalency will be determined by documentation of all hours of learning activities pursuant to WAC 392-121-182.
Normal class change passing time may be counted as part of this requirement. Noon intermission, however, is excluded.
No student may be counted on any school's or program's enrollment report who has been absent from school for more than twenty consecutive school days until attendance is resumed. No part-time student who has not attended school at least once within a period of twenty consecutive school days may be counted as an enrolled student until attendance is resumed. School days are defined as regularly scheduled instructional days for the general population of the school or district the student is enrolled in, regardless of the student’s individualized schedule.
Procedures for handling excused and unexcused absences are defined in 3122P, Excused and Unexcused Absences.
REVISED: 10/22/98; 02/25/99; 11/22/11; 5/28/15
- Any history of placement in a special education program;
QUALIFICATIONS OF ATTENDANCE AND PLACEMENT
3110 Admission and Attendance
3114 Part-time, Home-based, or Off-Campus Students
3115 Homeless Students: Enrollment Rights and Services
3116 Students in Foster Care
3122 Excused and Unexcused Absences
3123 Withdrawal Prior to Graduation
3124 Removal of Student during School Hours
3125 Release of Student during School Day
3126 Child Custody
3131 District Attendance Area Transfers
3140 Release of Resident Students
3141 Nonresident Students
3142 International Exchange Students
3143 District Notification of Juvenile Offenders
STUDENT RIGHTS AND RESPONSIBILITIES
3200 Student Rights and Responsibilities
3205 Sexual Harassment of Students Prohibited
3207 Prohibition of Harassment, Intimidation and Bullying
3211 Gender-Inclusive Schools
3220 Freedom of Expression
3223 Freedom of Assembly
3224 Student Dress
3225 School-Based Threat Assessment
3226 Interviews and Interrogations of Students on School Premises
3230 Student Privacy and Searches
3231 Students Records
3232 Parent and Student Rights in Administration of Surveys Analysis or Evaluations
3235 Protection of Student Personal Information
3240 Student Conduct Expectations and Reasonable Sanctions
3241 Student Discipline
3242 Closed Campus
3243 Student Driving
3244 Prohibition of Corporal Punishment
3245 Students and Telecommunication Devices
3246 Use of Isolation, Restraint and Other Uses of Reasonable Force
3410 Student Health
3412 Automated External Defibrillators (AED)
3413 Student Immunization and Life Threatening Conditions
3414 Infectious Diseases
3415 Accommodating Students with Diabetes
3416 Medication at School
3418 Response to Student Injury or Illness
3419 Self-Administration of Asthma and Anaphylaxis Medications
3420 Anaphylaxis Prevention and Response
3421 Child Abuse, Neglect and Exploitation Prevention
3422 Student Sports – Concussion, Head Injury and Sudden Cardiac Arrest
3510 Associated Student Bodies
3515 Student Incentives
3520 Student Fees, Fines, Charges
3530 Student Fund Raising Activities Involving Students