4200 Parent Access and Safe and Orderly Learning Environment

  • Contacts with Staff

    The learning environment and the staff's time for students will be free from interruption. Except in emergencies, staff will not be unreasonably interrupted in their work. Brief messages will be recorded so as to permit the staff member to return the call when free.

    Certificated staff will be available for consultation with students and community members one-half hour before and after school time. Students and community members are urged to make appointments with staff to assure an uninterrupted conference.

    No one will solicit funds or conduct private business with staff on school time and premises.


    The board welcomes and encourages visits to school by parents/guardians, adult community members and interested educators. Parents are assured access to their child’s classroom as well school sponsored activities for purposes of observing class procedure, teaching material, and class conduct. However, such observation must not disrupt the classroom or learning activity. The superintendent or designee will establish guidelines governing school visits to insure orderly operation of the educational process and the safety of students and staff.

    Disruption of School Operations

    The superintendent or building administrator will direct a person to leave immediately if any person is:

    1. Under the influence of controlled substances, including marijuana (cannabis) or alcohol; or
    2. Is disrupting or obstructing any school program, activity, or meeting; or
    3. Threatens to do so or is committing, threatening to imminently commit; or
    4. Inciting another to imminently commit any act which would disturb or interfere with or obstruct any lawful task, function, process or procedure of any student, official, classified or certificated staff member or invitee of the school district.

    If such a person refuses to leave, the superintendent or staff member will immediately call for the assistance of a law enforcement officer.

    Cross References:  
    Board Policy 3124         Removal/Release of Student During School Hours
    Board Policy 3510         Associated Student Bodies
    Board Policy 4129         Family Involvement 

    Legal References:
    RCW 28A.605.020         Parents’ access to classroom or school sponsored activities – Limitation
    RCW 28A.635.020         Willfully disobeying school administrative personnel or refusing to leave public property, violations, when – Penalty
    RCW 28A.635.030         Disturbing school, school activities, or meetings – Penalty
    RCW 28A.635.090         Interference by force or violence – Penalty
    RCW 28A.635.100         Intimidating any administrator, teacher, classified employee, or student by threat of force or violence unlawful – Penalty                                                                                                                         20 USC § 7908         Armed Forces recruiter access to students and students recruiting information

    Management Resources:
    Policy & Legal News, Feb. 2013, Feb. 2018, March 2022    Policy Revisions

    ADOPTED:  10/22/1992
    REVISED: 11/24/98; 03/27/03; 12/14/06; 06/25/13, 2/23/2023

    Procedure No. 4200P Safe and Orderly Learning Environment

    The following guidelines are established to permit visitors to observe the educational program with minimal disruption:

    1. All visitors must register at the office upon their arrival at school.

    2. Visitors whose purpose is to influence or solicit students shall not be permitted on the school grounds unless the visit furthers the educational program of the district. Military recruiters will be provided the same opportunities to meet with students as higher education and employer representatives.

    3. If the visitor wishes to observe a classroom, the time shall be arranged after the principal has conferred with the teacher.

    4. If the purpose of the classroom visitation is to observe learning and teaching activities, the visitor may be asked to confer with the teacher before or after the observation to enhance understanding of the activities.

    5. The principal may withhold approval if particular events such as testing would be adversely affected by a visit. Similarly, if a visitor's presence becomes disruptive, the principal may withdraw approval. In either case, the principal shall give reasons for the action.

    6. If a dispute arises regarding limitations upon or withholding of approval for visits:

      1.  The visitor shall first discuss the matter with the principal;

      2.  If it is not satisfactorily resolved, the visitor may request a meeting with the superintendent.

    The latter shall promptly meet with the visitor, investigate the dispute and render a written decision, which shall be final, subject only to the citizen's right to raise an issue at a regular session of the board.

    Disruption at School Activities

    The following guidelines are suggested as basic security measures to prevent/reduce disruptive activities in the school:

    1. All visitors are required to check into the office upon entering a school building. All entrances must be posted;

    2. Staff members are responsible for monitoring hallways and playgrounds. Unfamiliar persons are to be directed to the office;

    3. A visitor's badge with the current date should be worn conspicuously;

    4. Written guidelines pertaining to rights of noncustodial parents should be readily accessible to direct staff about what to do if a noncustodial parent shows up demanding to:

      1.  Meet with the teacher of their child,

      2.  Visit with their child, or

      3.  Remove their child from the school premises.

    5. If a visitor is under the influence of alcohol or drugs, is committing a disruptive act or invites another person to do so, the staff member may exercise the right to order the visitor off of school premises. If the visitor fails to comply, the staff member should contact the school office which may, in turn, report the disturbance to a law enforcement officer. 

    ADOPTED:  10/22/1992
    REVISED: 11/24/98; 03/27/03