5403 Emergency Leaves

  • Emergency leave may be granted for no more than 12 days per year and may be taken in the case of emergencies as defined in the following:

    An emergency arises out of unforeseen and unexpected circumstances which create an air of crisis or extreme need. The circumstances must present a grave and clear danger that imminently threatens physical or mental health or would result in irremediable harm or in immediate disaster to life or property unless some action is taken.

    A written application for emergency leave must be returned to the district office on the day of return to school.

    Family Emergency Leaves

    The board recognizes that the demands of the workplace and of families need to be balanced to promote family stability and economic security for school district employees. Conditions for the authorized use of accumulated leave for family leaves are to be fairly construed in a manner consistent with this policy, and other relevant district policies.

    Unless otherwise stated, any leave used under terms of this policy shall be deducted from the staff member’s accumulated sick leave.  In the event the staff member's sick leave has been exhausted, the leave may be granted without pay.

    Unless a situation is governed by an applicable collective bargaining agreement, the following shall apply:

    1. Domestic Violence Leave

      The district shall allow victims of domestic violence, sexual assault, or stalking and family members of victims to take reasonable leave from work, intermittent leave or leave on a reduced leave schedule. The leave may be sick leave, other accrued leave or leave without pay. Family member includes a child, spouse, parent, parent in-law, grandparent or an individual with whom the victim has a dating relationship. The employee shall provide advance notice of their intent to take leave. If advance notice is not possible, due to an emergency, notice should be provided no later than the end of the first day that the employee takes the leave.

    2. Family Illness

      District staff members may use accrued sick leave or other accrued leave, at the employee's choice, to care for a child of the employee with a health condition that requires treatment or supervision. Staff members may use accrued sick leave or other accrued leave, at the employee's choice, to care for a spouse, parent, parent-in-law or grandparent of the employee who has a serious health condition or an emergency condition. The district may require a signed statement from a licensed medical practitioner to verify the need for treatment, care or supervision for any absence which exceeds five (5) consecutive days.

    3. Death in the Family

      The district shall allow each full-time staff member leave as determined by the applicable collective bargaining agreement upon the death of an employee's spouse, mother, father, son, daughter, sister, brother, mother-in-law, or father-in-law. Leave also shall be allowed upon the death of a son-in-law, daughter-in-law, brother-in-law, sister-in-law, grandmother, grandfather, granddaughter or grandson. The deaths of more than one family member resulting from a common occurrence shall be treated as a single death with respect to the length of leave granted.

    4. Birth or Adoption of a Child

      The district shall grant leave upon the same terms to male employees as is available to female employees upon the birth or adoption of the employee's child. Leave shall be granted upon the same terms to employees who become adoptive parents or stepparents, at the time of birth or initial placement for adoption of a child under the age of six, as is available to employees who become biological parents. Such leave is available only when the child lives in the employee's household at the time of birth or initial placement.

      Employee requests for leave of absence due to birth or initial placement for adoption of a child shall be submitted in writing to the Superintendent not less than 30 days prior to the beginning date of the leave. The notice shall include the approximate beginning and ending dates for the leave requested.

      An extended unpaid leave of absence for a period up to the beginning of the next school term or school year may be approved at the discretion of the superintendent based upon consideration of educational program needs and the desires of the staff member, together with any recommendation of professionals such as medical practitioners or counselors regarding the leave request.

      Nothing in this section shall preclude the use of accumulated sick leave to care for a child with a health condition that requires treatment or supervision, as provided in the Family Illness section of this policy.

    Cross References: 
    Board Policy  5021         Applicability of Personnel Policies
                                5400         Personnel Leaves

    Legal References:     
    RCW 49.12.270               Sick leave, time off — Care of family members
    RCW 28A.400.300          Hiring and discharging employees – Written leave policies – Seniority and leave benefits of employees transferring between school districts
    RCW 49.76                       Domestic Violence Leave                                                                         

    ADOPTED: 09/24/98
    REVISE: 04/27/00; 10/24/02; 06/23/09

5000 Policies