6925 Architect and Engineering Services
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When the cost of architectural and engineering services for a given school are estimated to exceed $50,000, the board of directors shall issue a notice in publication(s) of general circulation stating the general scope and nature of project(s) for which services are required. When it is necessary to secure architect or engineering services which are estimated to cost in excess of $10,000 ($15,000 for districts with 15,500 students or more) and less than $50,000, such professional services will be secured from firms who have requested to be placed on the small works roster. Effort shall be made to inform firms who employ minorities and/or women.
Interested firms will be requested to submit a statement of qualifications and performance data to enable the board to determine which architectural or engineering firm will best serve the needs of the district. Criteria for selection of a firm shall include, but not be limited to, quality and breadth of staff, design of similar projects, production capability, supervision and quality control, relationship with clients, cost estimates and budget control.
The superintendent is directed to establish necessary procedures to solicit and screen qualified engineers and architects. The superintendent shall recommend one or more firms to the board for its consideration. The board and the successful architectural or engineering firm shall enter into a contract for the necessary services. In the event of an emergency, the board may waive this selection process and secure such services as needed.
Cross Reference:
Board Policy 6220 Purchasing: Bids and ContractsLegal References:
RCW 28A.330.100(3) Additional powers of Boards (1st class)
39.80 Contracts for architectural and engineering services
AGO 57-59 No.68 Architects' contractsADOPTED: 05/13/93
REVISED: 09/22/94; 04/23/98Procedure No. 6925P Architect and Engineering Services
Selection of Architects or EngineersWhen architectural and engineering services are required by the district, the following procedures shall be in effect:
A. Announcement for professional services will be sent to professional and community publications as well as to publications specifically oriented toward minority and women owned firms. Announcements may be sent to the A and E roster in addition to the advertisements. The advertisement shall specify:
- the general nature and scope of the project(s);
- the district representative to contact for further details; and
- the deadline for submission of letter of interest.
B. Each interested architect and/or engineer shall be advised to submit a resume which includes as a minimum:
- description of professional staff and respective roles for each;
- list of projects completed during the past two years and contact person;
- status of current contract;
- description of typical site supervision;
- references--bank, bonding company, three clients; and
- exhibits of cost estimates for two most recent projects.
C. Applicants shall be screened by selected staff to identify firms to be interviewed.
D. Applicants shall be interviewed by a committee composed of the superintendent, supervisor of maintenance and a building principal.
E. The superintendent shall enter into negotiations with the firm(s) to establish a professional services fee which is fair and reasonable. If the superintendent is unable to negotiate a satisfactory contract, the next highest ranked firm will be contacted.
F. The tentative contract will be referred to the board as a recommendation.
ADOPTED: 05/13/93
REVISED: 04/23/98
6000 Policies
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FINANCIAL PLANNING AND MANAGEMENT
6000 Program Planning, Budget Preparation, Adoption and Implementation
6001 Tax Deferred Annuity/Compensation
6020 System of Funds and Accounts
6021 Interfund Loans
6022 Minimum Fund Balance
6030 Financial Reports
6040 Expenditures in Excess of Budget
6070 Employee Suggestion Program
REVENUES
6100 Revenues from Local, State and Federal Sources
6101 Federal Cash and Financial Management
6102 District Fund-Raising Activities
6106 Allowable Costs for Federal Programs
6111 Tuition
6112 Rental or Lease of District Property
6114 Gifts or Donations
6120 Investment of Funds
6121 Personal Checks - Acceptance and Processing
PURCHASING
6210 Purchasing: Authorization and Control
6212 Charge Cards
6213 Reimbursement for Travel Expenses
6215 Voucher Certification and Approval
6216 Reimbursement for Goods and Services: Warrants
6220 Bid Requirements
6225 Use of Electronic Signature
6230 Relations with Vendors
6250 Cellular Telephones
RISK MANAGEMENT
6500 Risk Management
6511 Staff Safety
6512 Infection Control Program
6513 Workplace Violence Prevention
6530 Insurance
6535 Student Insurance
6540 Staff Personal Property Protection
6570 Property and Data Management
6580 Continuity of Operations Plan
TRANSPORTATION
6600 Transportation
6605 Student Safety Walking, Biking and Riding Buses to School
6608 Video Cameras on School Buses
6610 Video surveillance
6620 Special Transportation
6625 Private Vehicle Transportation
6630 Driver Training and Responsibility
6640 School Owned Vehicles
6690 Contracting for Transportation Services
FOOD SERVICES
6700 Nutrition and Physical Fitness
SCHOOL PROPERTY
6800 Safety, Operations and Maintenance of School Property
6801 Capital Assets/Theft-Sensitive Assets
6810 Energy Management, Education and Conservation
6881 Disposal of Surplus Equipment and/or Materials
6882 Sale of Real Property
6883 Closure of Facilities
6890 State Environmental Policy Act Compliance
6895 Pesticide Notification, Posting and Record Keeping
CAPITAL PROJECTS
6900 Facilities Planning
6905 Site Acquisition
6910 Construction Financing
6920 Construction Design
6925 Architect and Engineering Services
6950 Contractor Assurances, Surety Bonds and Insurance
6955 Maintenance of Records
6959 Acceptance of Completed Project
6970 Naming of Schools/Facilities
6971 Works of Art