6881 Disposal of Surplus Equipment and/or Materials
The board has the authority to declare equipment, supplies, furniture and other district personal property obsolete and/or surplus. The superintendent shall establish procedures for their sale, trade or disposal except that the board must approve of any sales where:
- A single unit item has a current value in excess of $10,000.00 and/or
- Multiple items have a total unit value in excess of $15,000.00.
Surplus or obsolete books or other reading materials shall be disposed of as follows:
- If the reading materials are estimated to have value as reading materials in excess of $l,000, they shall be sold at public auction to the person submitting the highest reasonable bid following publication of notice of the auction in a newspaper with a general circulation in the district;
- If no reasonable bids are submitted or if the reading materials are estimated to have value as reading materials of $l,000.00 or less, the district may directly negotiate the sale of the reading materials to a public or private entity; or
- If the reading materials are determined to have no value as reading materials or if no purchaser is found, the reading materials may be recycled or destroyed.
Prior to disposing of any surplus texts, other books, equipment, materials or relocatable facilities, the superintendent shall serve written notice in a newspaper of general circulation in the school district and to any public school district or private school in Washington State annually requesting such notice. All schools on the list shall be notified in writing of the materials and equipment that is available. The material or equipment shall be sold to any interested public or private school at its depreciated cost or fair market value, whichever is greater. Students shall have priority in the purchase of texts. Disposition of such surplus property to parties other than public or private schools may take place thirty days after written notice is served.
In lieu of the disposal processes outlined above, the district may elect to grant surplus personal property to a federal, state or local government entity, or to indigent persons at no cost, provided the property is used for preschool through twelfth grade educational purposes. Or the district may elect to loan surplus personal property to a nonreligious, nonsectarian private entity on the condition that the property is used for preschool through twelfth grade educational purposes.
The preceding notice requirements do not apply to the loan, lease, sale or transfer of assistive devices for the use or benefit of children with disabilities, their parents, or any public or private nonprofit agency providing education, health or rehabilitation services to individuals with disabilities. Such devices do not need to be declared surplus. The sale or transfer of such devices shall be recorded and based on the item’s depreciated value. The district shall establish and maintain an inventory of assistive technology devices whose value exceeds $100, and for each device shall establish a value that shall be adjusted annually to reflect depreciation. “Assistive device” means any item, piece of equipment, or product system, whether acquired commercially off-the-shelf, modified or customized, that is used to increase, maintain, or improve functional capabilities of children with disabilities.
Funds derived from the rental, sale or lease of student transportation equipment shall be placed into the transportation vehicle fund. Funds derived from the sale of personal property shall be placed into the general fund.
RCW 28A.155.160 Assistive devices – Transfer for benefit of children with disabilities – Record inventory
28A.335.060 Surplus school property, rental, lease or use of –Disposition of moneys received from
28A.335.090 Conveyance and acquisition of property – Management – Appraisal
28A.335.180 Surplus texts and other educational aids, notice of availability – Student priority as to texts
28A.335.205 Assistive devices – Transfer for benefit of children with disabilities – Record, inventory
39.33.070 School districts and libraries – Disposal of obsolete or surplus reading materials – Procedures
WAC 392-143-050 Resold School Buses
REVISED: 04/23/98; 03/23/06
Procedure No. 6881P Sale of Surplus Equipment and/or Materials
The procedures for the sale of obsolete and/or surplus equipment, supplies, furniture and other district personal property are as follows:
- The principal or department supervisor shall supply a written rationale which supports the obsolescence of the item.
- All other departments and/or buildings shall have the opportunity to view the item during a two-week period.
- If the item is not claimed during the two-week period, a value shall be placed on the item by two staff members who are familiar with items of a similar nature. The value of textbooks shall be established as follows:
New Books Purchased During Current Term Full Cost
Books 2 years old 80%
3 years old 60%
4 years old 40%
over 4 years old 20%
- Interested public and private schools shall be advised in writing of a two-day period in which they shall have an opportunity to view and/or purchase the obsolete and/or surplus item.
- The remaining item shall be available for purchase by the general public.
- The district shall publicize this sale which shall be open to the general public.
- The board shall specify the nature and conduct of any sale of property which exceeds the limits specified in policy 6881.
REVISED: 10/23/97; 04/23/98
FINANCIAL PLANNING AND MANAGEMENT
6000 Program Planning, Budget Preparation, Adoption and Implementation
6001 Tax Deferred Annuity/Compensation
6020 System of Funds and Accounts
6021 Interfund Loans
6022 Minimum Fund Balance
6030 Financial Reports
6040 Expenditures in Excess of Budget
6070 Employee Suggestion Program
6100 Revenues from Local, State and Federal Sources
6101 Federal Cash and Financial Management
6102 District Fund-Raising Activities
6106 Allowable Costs for Federal Programs
6112 Rental or Lease of District Property
6114 Gifts or Donations
6120 Investment of Funds
6121 Personal Checks - Acceptance and Processing
6210 Purchasing: Authorization and Control
6212 Charge Cards
6213 Reimbursement for Travel Expenses
6215 Voucher Certification and Approval
6216 Reimbursement for Goods and Services: Warrants
6220 Bid Requirements
6225 Use of Electronic Signature
6230 Relations with Vendors
6250 Cellular Telephones
6500 Risk Management
6511 Staff Safety
6512 Infection Control Program
6513 Workplace Violence Prevention
6535 Student Insurance
6540 Staff Personal Property Protection
6570 Property and Data Management
6580 Continuity of Operations Plan
6605 Student Safety Walking, Biking and Riding Buses to School
6608 Video Cameras on School Buses
6610 Video surveillance
6620 Special Transportation
6625 Private Vehicle Transportation
6630 Driver Training and Responsibility
6640 School Owned Vehicles
6690 Contracting for Transportation Services
6700 Nutrition and Physical Fitness
6800 Safety, Operations and Maintenance of School Property
6801 Capital Assets/Theft-Sensitive Assets
6810 Energy Management, Education and Conservation
6881 Disposal of Surplus Equipment and/or Materials
6882 Sale of Real Property
6883 Closure of Facilities
6890 State Environmental Policy Act Compliance
6895 Pesticide Notification, Posting and Record Keeping
6900 Facilities Planning
6905 Site Acquisition
6910 Construction Financing
6920 Construction Design
6925 Architect and Engineering Services
6950 Contractor Assurances, Surety Bonds and Insurance
6955 Maintenance of Records
6959 Acceptance of Completed Project
6970 Naming of Schools/Facilities
6971 Works of Art