6881 Disposal of Surplus Equipment and/or Materials

  • The board has the authority to declare equipment, supplies, furniture and other district personal property obsolete and/or surplus. The superintendent shall establish procedures for their sale, trade or disposal except that the board must approve of any sales where:

    1. A single unit item has a current value in excess of $10,000.00 and/or
    2. Multiple items have a total unit value in excess of $15,000.00.

    Surplus or obsolete books or other reading materials shall be disposed of as follows:

    1. If the reading materials are estimated to have value as reading materials in excess of $l,000, they shall be sold at public auction to the person submitting the highest reasonable bid following publication of notice of the auction in a newspaper with a general circulation in the district;
    2. If no reasonable bids are submitted or if the reading materials are estimated to have value as reading materials of $l,000.00 or less, the district may directly negotiate the sale of the reading materials to a public or private entity; or
    3. If the reading materials are determined to have no value as reading materials or if no purchaser is found, the reading materials may be recycled or destroyed.

    Prior to disposing of any surplus texts, other books, equipment, mate­rials or relocatable facilities, the superintendent shall serve written notice in a newspaper of general circulation in the school district and to any public school district or private school in Washington State annually requesting such notice. All schools on the list shall be notified in writing of the materials and equipment that is available. The material or equipment shall be sold to any interested public or private school at its depreciated cost or fair market value, whichever is greater. Students shall have priority in the purchase of texts. Disposition of such surplus property to parties other than public or private schools may take place thirty days after written notice is served.

    In lieu of the disposal processes outlined above, the district may elect to grant surplus personal property to a federal, state or local government entity, or to indigent persons at no cost, provided the property is used for preschool through twelfth grade educational purposes.  Or the district may elect to loan surplus personal property to a nonreligious, nonsectarian private entity on the condition that the property is used for preschool through twelfth grade educational purposes.

    The preceding notice requirements do not apply to the loan, lease, sale or transfer of assistive devices for the use or benefit of children with disabilities, their parents, or any public or private nonprofit agency providing education, health or rehabilitation services to individuals with disabilities.  Such devices do not need to be declared surplus.  The sale or transfer of such devices shall be recorded and based on the item’s depreciated value.  The district shall establish and maintain an inventory of assistive technology devices whose value exceeds $100, and for each device shall establish a value that shall be adjusted annually to reflect depreciation.  “Assistive device” means any item, piece of equipment, or product system, whether acquired commercially off-the-shelf, modified or customized, that is used to increase, maintain, or improve functional capabilities of children with disabilities.

    Funds derived from the rental, sale or lease of student transportation equipment shall be placed into the transportation vehicle fund. Funds derived from the sale of personal property shall be placed into the general fund.

    Legal References:           

    RCW 28A.155.160  Assistive devices – Transfer for benefit of children with disabilities – Record inventory
    28A.335.060  Surplus school property, rental, lease or use of –Disposition of moneys received from
    28A.335.090  Conveyance and acquisition of property – Management – Appraisal
    28A.335.180  Surplus texts and other educational aids, notice of availability – Student priority as to texts
    28A.335.205  Assistive devices – Transfer for benefit of children with disabilities – Record, inventory
    39.33.070  School districts and libraries – Disposal of obsolete or surplus reading materials – Procedures
    WAC 392-143-050  Resold School Buses

    ADOPTED:  10/23/1997
    REVISED: 04/23/98; 03/23/06

    Procedure No. 6881P Sale of Surplus Equipment and/or Materials

    The procedures for the sale of obsolete and/or surplus equipment, supplies, furniture and other district personal property are as follows:

    1. The principal or department supervisor shall supply a written rationale which supports the obsolescence of the item. 
    2. All other departments and/or buildings shall have the opportunity to view the item during a two-week period.
    3.  If the item is not claimed during the two-week period, a value shall be placed on the item by two staff members who are familiar with items of a similar nature. The value of textbooks shall be established as follows:

      New Books Purchased During Current Term     Full Cost

      Books     2 years old                                                       80%

                        3 years old                                                       60%

                        4 years old                                                       40%

                       over 4 years old                                             20%

    4. Interested public and private schools shall be advised in writing of a two-day period in which they shall have an opportunity to view and/or purchase the obsolete and/or surplus item.
    5. The remaining item shall be available for purchase by the general public.
    6. The district shall publicize this sale which shall be open to the general public.
    7. The board shall specify the nature and conduct of any sale of property which exceeds the limits specified in policy 6881.

    ADOPTED: 02/25/1993
    REVISED: 10/23/97; 04/23/98

6000 Policies