6580 Continuity of Operations Plan
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The Board of Directors recognizes that in the event of a natural disaster, the District’s restoration of the safe learning environment across a wide range of hazards is critical for students, staff and the community at large. The Board further recognizes that a continuity of operations (COOP) plan will ensure that disruptions to operations are reduced or minimized, recovery is timely and that the safe learning environment is reconstituted at the earliest opportunity.
To this end, the District will implement and maintain a COOP plan with the following objectives:- Ensure the safety of students and staff;
- Ensure the continuous performance of essential functions/operations following a natural disaster;
- Protect essential facilities, equipment, records and other assets;
- Reduce or mitigate disruptions to operations/education programs;
- Reduce the loss of life;
- Minimize damage and other losses;
- Identify and designate principals, support staff and students to be relocated;
- Facilitate decision making for plan execution and the subsequent conduct of operations; and
- Achieve a timely and orderly recovery from the event and resumption of full educational services to all students and staff.
The COOP plan will address or include, but not be limited to:
- Guidance on infrastructure recovery developed by the Federal Emergency Management Agency (FEMA) and the Washington Emergency Management Agency (WEMA);
- An infrastructure recovery checklist that the District can use to restore its essential physical and organizational structures, services and facilities;
- A list of offices or divisions of state agencies that the District may contact for assistance with infrastructure recovery after a natural disaster;
- A list of state and federal emergency funding sources that the District may contact for assistance.
The Superintendent is authorized to implement procedures to support this policy.
Cross References:
Board Policy 3432 Emergencies
4000 Public Information Program
4040 Public Access to District Records
6955 Maintenance of Records
Legal References:
RCW 28A.320.125 Safe school plans – Requirements – Duties of school districts, schools, and educational service districts – Reports – Drills-Rules
Management Resources:
Policy & Legal News July 2017
ADOPTED: 5/10/2018
REVISED:
Procedure No. 6580P Continuity of Operations PlanPreparation for a natural disaster
The District will develop its COOP plan using the OSPI School Safety Center Model COOP plan. The District’s COOP plan will be an annex to the District’s Safe School Plan, which is required under RCW 28A.320.125 to address emergency mitigation, preparedness, response and recovery.
Response to a natural disaster
The District may contact the following offices or divisions of state agencies for assistance and/or information:
OSPI School Safety Center
State of Washington Emergency Management Division (WEMA)
State E911 Coordinators (by county)
Washington State Department of HealthThe District may contact the following offices or divisions of federal agencies for assistance and/or information:
U.S. Department of Education
Federal Emergency Management Agency (FEMA)
Fire Management Assistance Grant Programs (FMAG)
Ready.gov
Readiness and Emergency Management for Schools
National Weather Service
Federal Student Aid
State and federal emergency funding sources
State- Public Assistance Grants
- Hazard Mitigation Grants
See also required forms for all grants managed by Washington Emergency Management Division.
Federal
- Disaster Recovery Center (DRC)
- gov
ADOPTED: 5/10/2018
REVISED: - Ensure the safety of students and staff;
6000 Policies
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FINANCIAL PLANNING AND MANAGEMENT
6000 Program Planning, Budget Preparation, Adoption and Implementation
6001 Tax Deferred Annuity/Compensation
6020 System of Funds and Accounts
6021 Interfund Loans
6022 Minimum Fund Balance
6030 Financial Reports
6040 Expenditures in Excess of Budget
6070 Employee Suggestion Program
REVENUES
6100 Revenues from Local, State and Federal Sources
6101 Federal Cash and Financial Management
6102 District Fund-Raising Activities
6106 Allowable Costs for Federal Programs
6111 Tuition
6112 Rental or Lease of District Property
6114 Gifts or Donations
6120 Investment of Funds
6121 Personal Checks - Acceptance and Processing
PURCHASING
6210 Purchasing: Authorization and Control
6212 Charge Cards
6213 Reimbursement for Travel Expenses
6215 Voucher Certification and Approval
6216 Reimbursement for Goods and Services: Warrants
6220 Bid Requirements
6225 Use of Electronic Signature
6230 Relations with Vendors
6250 Cellular Telephones
RISK MANAGEMENT
6500 Risk Management
6511 Staff Safety
6512 Infection Control Program
6513 Workplace Violence Prevention
6530 Insurance
6535 Student Insurance
6540 Staff Personal Property Protection
6570 Property and Data Management
6580 Continuity of Operations Plan
TRANSPORTATION
6600 Transportation
6605 Student Safety Walking, Biking and Riding Buses to School
6608 Video Cameras on School Buses
6610 Video surveillance
6620 Special Transportation
6625 Private Vehicle Transportation
6630 Driver Training and Responsibility
6640 School Owned Vehicles
6690 Contracting for Transportation Services
FOOD SERVICES
6700 Nutrition and Physical Fitness
SCHOOL PROPERTY
6800 Safety, Operations and Maintenance of School Property
6801 Capital Assets/Theft-Sensitive Assets
6810 Energy Management, Education and Conservation
6881 Disposal of Surplus Equipment and/or Materials
6882 Sale of Real Property
6883 Closure of Facilities
6890 State Environmental Policy Act Compliance
6895 Pesticide Notification, Posting and Record Keeping
CAPITAL PROJECTS
6900 Facilities Planning
6905 Site Acquisition
6910 Construction Financing
6920 Construction Design
6925 Architect and Engineering Services
6950 Contractor Assurances, Surety Bonds and Insurance
6955 Maintenance of Records
6959 Acceptance of Completed Project
6970 Naming of Schools/Facilities
6971 Works of Art