6500 Risk Management

  • The board believes the district must identify and measure risks of loss due to the damage or destruction of district property or to claims against the district by others claiming to have been harmed by the action or inaction of the district, its officers or staff. A risk management program shall be implemented to reduce or eliminate risks where possible, to determine which risks the district can afford to assume and to transfer to an insurance company those risks which the district does not wish to assume or cannot economically afford to assume. Such a program shall consider the benefits, if any, of joining with other units of local government for joint purchasing of insurance, joint self-funding, joint self-insuring or joint employment of a risk manager. The superintendent shall assign the primary responsibility for the administration and supervision of the risk management program to a single person. The board shall review the status of the risk management program each year. The district will make available to claimants its standard tort claim form.

    The district shall purchase and pay for surety bonds for the superintendent, business manager and such other staff and in such amounts as the board shall from time to time determine to be necessary for honest performance of the staff in the conduct of the district's financial operations. Such bonds may include a deductible proviso not to exceed two percent of the employee's annual salary.

    Legal References: 
    RCW 4.96.020         Tortious conduct of local government entities and their agents – Claims – Presentment and filing – Contents
    28A.320.060           Officers, employees or agents of school districts or educational service districts, insurance to protect and hold personally harmless
    28A.320.100           Actions against officers, employees or agents of school districts and educational service districts – Defense, costs, fees – Payment of obligation
    28A.330.100(10)    Additional powers of Board
    28A.400.350           Liability, life, health, health care, accident, disability and salary insurance authorized - Premiums
    28A.400.360           Liability insurance for officials and employees authorized
    28A.400.370           Mandatory insurance protection for employees
    48.62                         Local government insurance transactions

    Management Resources:
    Policy News, April 2010         Tort Claims  

    ADOPTED: 04/25/1996
    REVISED: 04/23/98; 04/27/2000; 05/27/10

    Procedure No. 6500P Risk Management 
    A.  The risk manager shall: 

    1. File the identification and location of agent form with the county auditor.
    2. Report to the superintendent situations where they feel the district faces the greatest potential liability, the changes they feel should be made to reduce the risk and the estimated cost of such changes;
    3. Examine the feasibility of and conduct in-service education classes for staff in areas where they feel risk is great or can be lessened;
    4. Assume responsibility for the district's insurance program;
    5. Review annually the insurable value of the district's buildings and equipment and report to the superintendent; and
    6. Supervise an annual inventory of all real property and equipment, preparing the inventories in duplicate, with one copy maintained in the school and one in the district office. (See policy 6570 - Property and Data Management.)
    7. As directed by the superintendent, process all claims against the district.

    B.  Claims for Damages

    1. The district will provide each claimant with instructions for completing the district’s tort claim form.
    2. Claimants must submit Washington Standard Tort Form #SF 210.
    3. The claimant must complete all sections of the form, sign the form and submit it to Superintendent Brian Wharton or Chief of Finance & Operations Toni Brittain or Human Resource Director Gregory Davis at 107 First Street North, P.O. Box 476, Yelm, WA 98597. The business hours are from 8:00 a.m. to 4:30 p.m. Monday through Friday, except for authorized holidays. 

    ADOPTED: 03/24/1993
    REVISED: 04/23/98; 04/27/2000; 05/27/10; 01/23/20

6000 Policies