6500 Risk Management
-
The board believes the district must identify and measure risks of loss due to the damage or destruction of district property or to claims against the district by others claiming to have been harmed by the action or inaction of the district, its officers or staff. A risk management program shall be implemented to reduce or eliminate risks where possible, to determine which risks the district can afford to assume and to transfer to an insurance company those risks which the district does not wish to assume or cannot economically afford to assume. Such a program shall consider the benefits, if any, of joining with other units of local government for joint purchasing of insurance, joint self-funding, joint self-insuring or joint employment of a risk manager. The superintendent shall assign the primary responsibility for the administration and supervision of the risk management program to a single person. The board shall review the status of the risk management program each year. The district will make available to claimants its standard tort claim form.
The district shall purchase and pay for surety bonds for the superintendent, business manager and such other staff and in such amounts as the board shall from time to time determine to be necessary for honest performance of the staff in the conduct of the district's financial operations. Such bonds may include a deductible proviso not to exceed two percent of the employee's annual salary.
Legal References:
RCW 4.96.020 Tortious conduct of local government entities and their agents – Claims – Presentment and filing – Contents
28A.320.060 Officers, employees or agents of school districts or educational service districts, insurance to protect and hold personally harmless
28A.320.100 Actions against officers, employees or agents of school districts and educational service districts – Defense, costs, fees – Payment of obligation
28A.330.100(10) Additional powers of Board
28A.400.350 Liability, life, health, health care, accident, disability and salary insurance authorized - Premiums
28A.400.360 Liability insurance for officials and employees authorized
28A.400.370 Mandatory insurance protection for employees
48.62 Local government insurance transactions
Management Resources:
Policy News, April 2010 Tort Claims
ADOPTED: 04/25/1996
REVISED: 04/23/98; 04/27/2000; 05/27/10
Procedure No. 6500P Risk Management
A. The risk manager shall:- File the identification and location of agent form with the county auditor.
- Report to the superintendent situations where they feel the district faces the greatest potential liability, the changes they feel should be made to reduce the risk and the estimated cost of such changes;
- Examine the feasibility of and conduct in-service education classes for staff in areas where they feel risk is great or can be lessened;
- Assume responsibility for the district's insurance program;
- Review annually the insurable value of the district's buildings and equipment and report to the superintendent; and
- Supervise an annual inventory of all real property and equipment, preparing the inventories in duplicate, with one copy maintained in the school and one in the district office. (See policy 6570 - Property and Data Management.)
- As directed by the superintendent, process all claims against the district.
B. Claims for Damages- The district will provide each claimant with instructions for completing the district’s tort claim form.
- Claimants must submit Washington Standard Tort Form #SF 210.
- The claimant must complete all sections of the form, sign the form and submit it to Superintendent Brian Wharton or Chief of Finance & Operations Toni Brittain or Human Resource Director Gregory Davis at 107 First Street North, P.O. Box 476, Yelm, WA 98597. The business hours are from 8:00 a.m. to 4:30 p.m. Monday through Friday, except for authorized holidays.
ADOPTED: 03/24/1993
REVISED: 04/23/98; 04/27/2000; 05/27/10; 01/23/20
6000 Policies
-
FINANCIAL PLANNING AND MANAGEMENT
6000 Program Planning, Budget Preparation, Adoption and Implementation
6001 Tax Deferred Annuity/Compensation
6020 System of Funds and Accounts
6021 Interfund Loans
6022 Minimum Fund Balance
6030 Financial Reports
6040 Expenditures in Excess of Budget
6070 Employee Suggestion Program
REVENUES
6100 Revenues from Local, State and Federal Sources
6101 Federal Cash and Financial Management
6102 District Fund-Raising Activities
6106 Allowable Costs for Federal Programs
6111 Tuition
6112 Rental or Lease of District Property
6114 Gifts or Donations
6120 Investment of Funds
6121 Personal Checks - Acceptance and Processing
PURCHASING
6210 Purchasing: Authorization and Control
6212 Charge Cards
6213 Reimbursement for Travel Expenses
6215 Voucher Certification and Approval
6216 Reimbursement for Goods and Services: Warrants
6220 Bid Requirements
6225 Use of Electronic Signature
6230 Relations with Vendors
6250 Cellular Telephones
RISK MANAGEMENT
6500 Risk Management
6511 Staff Safety
6512 Infection Control Program
6513 Workplace Violence Prevention
6530 Insurance
6535 Student Insurance
6540 Staff Personal Property Protection
6570 Property and Data Management
6580 Continuity of Operations Plan
TRANSPORTATION
6600 Transportation
6605 Student Safety Walking, Biking and Riding Buses to School
6608 Video Cameras on School Buses
6610 Video surveillance
6620 Special Transportation
6625 Private Vehicle Transportation
6630 Driver Training and Responsibility
6640 School Owned Vehicles
6690 Contracting for Transportation Services
FOOD SERVICES
6700 Nutrition and Physical Fitness
SCHOOL PROPERTY
6800 Safety, Operations and Maintenance of School Property
6801 Capital Assets/Theft-Sensitive Assets
6810 Energy Management, Education and Conservation
6881 Disposal of Surplus Equipment and/or Materials
6882 Sale of Real Property
6883 Closure of Facilities
6890 State Environmental Policy Act Compliance
6895 Pesticide Notification, Posting and Record Keeping
CAPITAL PROJECTS
6900 Facilities Planning
6905 Site Acquisition
6910 Construction Financing
6920 Construction Design
6925 Architect and Engineering Services
6950 Contractor Assurances, Surety Bonds and Insurance
6955 Maintenance of Records
6959 Acceptance of Completed Project
6970 Naming of Schools/Facilities
6971 Works of Art