The board recognizes that individuals and organizations in the community may wish to contribute additional supplies or equipment to enhance or extend the instructional program. Any gift or donation to the district of real property can be accepted only by board approval. Additionally, any gift or donation to the district or to an individual school or department of money, materials or equipment having a value of $100.00 or greater will be subject to board approval.

The board will not authorize acceptance of gifts that are inappropriate, which carry with them unsuitable conditions, which will obligate the district to future expenditures from the general fund, or which are out of proportion to the value of the gift. All gifts will become district property and will be accepted without obligation relative to use and/or disposal.

The superintendent will establish criteria to be met in the acceptance of all gifts or donations to the district, regardless of whether they are solicited or unsolicited.

Unsolicited Gifts or Donations to the District

Money or additional supplies and equipment donated by booster clubs or other groups or patrons to support specific teams or extra-curricular activities are not to result in unacceptable levels of disparity of allocation favoring one team or gender. 

Solicited Gifts or Donations to the District

Certificated staff seeking donations for their classroom must obtain prior approval from the building principal.  Other staff or administrators seeking donations to benefit an entire school or the district as a whole must obtain prior approval from the superintendent or designee. In no event will any commitment be made by a staff member or other individuals in return for any gift to the district or to a school or department without the board's authorization.

Gifts to Staff

The board recognizes that students and/or parents may wish to express their appreciation to school staff by giving gifts. In recognition of the fact that not all families can afford to show their appreciation with  gifts, the board encourages the giving of letters of appreciation instead.

Cross Reference:        
Board Policy 3515         Student Incentives
                           6100         Revenues from Local, State and Federal Sources

Legal References: 
RCW 28A.320.030          Gifts, conveyances, etc., for scholarship and student aid purposes, receipt and administration
WAC 392-190-025          Recreational and athletic activity

ADOPTED: 02/25/1993
REVISED: 4/23/98; 9/27/07; 3/28/13; 9/24/15

Procedure No. 6114P Gifts or Donations

Equipment and material which are donated to a school or are brought to the school for temporary use shall be reviewed in terms of suitability and durability and for any possible health or safety hazards. The school principal will be responsible for selecting other appropriate staff members to assist in the review process. If the equipment and/or materials are found to be unsuitable, the principal will indicate the reason(s) in writing. If found to be acceptable, the principal will submit a work order for appropriate installation. Donated playground equipment must be referred to the superintendent's office before acceptance is granted. All gifts will become district property and will be accepted without obligation relative to use and/or disposal.

Any gift presented to the district will satisfy the following criteria: 

1. The purpose or use will be consistent with philosophy and programs of the district and Policy 6114;
   
   
2. The district will assume only a minimum financial obligation for installation, maintenance and operation;
   
   
3. The equipment will be free from health and/or safety hazards; and
   
   
4. The equipment will be free from a direct or implied commercial endorsement.

ADOPTED: 02/25/1993
REVISED: 4/23/98; 9/24/15