1610 Conflicts of Interest

  • No school director or the superintendent may benefit, directly or indirectly, in any contract made by, through or under the supervision of the director or superintendent, except as provided below:

    A.  Any contract, purchase of materials or activity paid for from school funds if the total volume received by the district officer or their business does not exceed $1,500.00 in any calendar month. The district will maintain a list of all contracts covered under this paragraph and the list will be available for public inspection and copying.
    B.  An individual director may be designated as clerk and/or purchasing agent at the prevailing hourly wage.
    C.  The spouse of a director or the superintendent may be employed as a substitute teacher on the same terms and at the same compensation as other substitute teachers in the district. The superintendent must find that the number of qualified substitute teachers in the district is insufficient to meet the anticipated needs for short-term and one-day substitute teachers, and the superintendent must ensure that substitute teachers are assigned to available positions in a fair and impartial manner.
    D.  Prior to approval of the employment of a director or spouse of a school director or superintendent, the board of directors will be advised of the number of individuals who are qualified for and interested in the position(s) to be filled. The district will not discriminate in any way against any applicant for a certified position or any certificated employee on the basis of a family relationship with a school director or the superintendent.  All employment decisions will be made on the basis of choosing the applicant which furthers the best interest of the school district.
    E.  If a person is employed by the district under contract as a classified or certificated employee before their spouse becomes a director or superintendent, the contract can be renewed for further employment, provided that the terms of the contract are commensurate with the pay plan or collective bargaining agreement operating in the district for that position.
    F.  The director or officer has only a remote interest in a contract and the interest is disclosed prior to board action and recorded in the official minutes. 

    A director may not vote on the authorization, approval or ratification of a contract in which they are beneficially interested and to which one of the exemptions described above applies.

    Whenever a director, or their spouse or dependent is employed by the district, the director will refrain from participating in or attempting to influence any board action affecting the employment status of the director, spouse or dependent.  Actions affecting employment status include, but are not limited to, hiring, establishing compensation and fringe benefits, setting working conditions, conducting performance evaluations, considering or imposing discipline and termination.

    The superintendent will maintain a log of any contract subject to this policy and annually or when a new director assumes office, will inform the board of the existence of all such contracts.

    Legal References:
    RCW 28A.405.250        Certificated employees, applicants for certificated positions, not to be discriminated against – Right to inspect personnel files
    RCW 28A.635.050        Certain corrupt practices of school officials –Penalty
    RCW 42.23.030             Interest in contracts prohibited ­– Exception
    RCW 42.23.040             Remote interest

    ADOPTED:  07/23/1996
    REVISED: 08/28/97; 10/28/99; 4/25/02; 04/26/12