The secretary of the board shall keep the minutes of all board meetings. Minutes become official after approval by the board and shall be retained as a permanent record of the district. Minutes shall be comprehensive and shall show:
- The date, time and place of the meeting.
- The presiding officer.
- Members in attendance.
- Items discussed during the meeting and the results of any voting that may have occurred.
- Action to recess for executive session with a general statement of the purpose.
- Time of adjournment.
- Signature of presiding officer and date minutes approved.
When issues are discussed that may require a detailed record, the board may direct the secretary to record the discussion. Audio or video recordings shall be maintained on file as follows:
- If the recording is transcribed verbatim (word for word), the recording may be destroyed after one (1) year.
- If the recording is only used as a reference to create written minutes, the recording must be retained for six (6) years.
Unofficial minutes shall be delivered to board members in advance of the next regularly scheduled meeting of the board and shall also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption.
A file of permanent minutes of all board meetings will be maintained in the office of the board secretary to be made available for inspection upon the request of any interested citizen.
Board Policy 6570 Property and Data Management
RCW 28A.400.030 Superintendent's duties
RCW 40.14.070 Destruction of records
42.32.030 Public meetings – Minutes
Policy News, April 2010 Retention of Board Meeting Minutes
REVISED: 08/28/97; 12/16/99; 05/27/10
1000 Legal Status and Operation
1005 Key Functions of the Board
1105 Director Districts
1111 Oath of Office
1112 Director Orientation
1113 Board Member Residence
1114 Board Member Resignation and Vacancy
1210 Annual Organizational Meeting, Election of Officers
1220 Board Officers and Duties of Board Members
1250 Students on Governing Boards
METHODS OF GOVERNANCE
1310 Policy Adoption, Manuals and Administrative Procedures
1313 Approval of Handbooks
1320 Suspension of Policies
1320R Resolution - Emergency - Suspension of Policy
1330 Administration in the Absence of Policy or Procedure
1400 Meetings, Conduct, Order of Business and Quorum
1410 Executive or Closed Sessions
1420 Agenda & Procedures
1435 Public Hearings
1450 Absence of Board Member
PRINCIPLES OF OPERATION
1610 Conflicts of Interest
1620 Board-Superintendent Relationship
1630 Evaluation of the Superintendent
1711 Code of Ethics
BOARD MEMBER BENEFITS
1731 Board Member Expenses
1732 Board Member Insurance
1733 Board Member Compensation
BOARD GROWTH AND DEVELOPMENT
1805 Open Government Trainings
1810 Annual Governance Goals and Objectives
1820 Board Self-Assessment
1822 Training and Development for Board Members
1830 Participation in School Board Association
1850 Strategic Plan