1420 Agenda & Procedures
The board secretary will prepare the agenda for each board meeting in consultation with the board president. Any member of the board may submit suggestions for items on the agenda.
Copies of the proposed agenda, minutes of the previous meeting and relevant supplementary information will be provided to each board member at least three (3) days in advance of the meeting and will be available to any interested citizen at the superintendent’s office twenty-four (24) hours prior to the meeting. The proposed agenda for regular and special meetings will be posted to the district website not less than twenty-four (24) hours prior to the start time of the meeting.
Individuals wishing to be heard at a board meeting will advise the board secretary in advance (Policy No. 1400). The agenda, however, will always allow for recognition and introduction of guests, together with remarks for the good of the school district by any board member.
Items of business may be suggested by board members, clerk, administration, or patrons of the district for inclusion on the agenda. Business items suggested by patrons of the district will be submitted in writing and received in the office of the superintendent at least nine days before the meeting in order to ensure inclusion on the written agenda.
Items of business may not be suggested from the floor for discussion and/or action at the same meeting except at the discretion of the president or the majority of board members present.
Controversial, complex, or complicated matters listed as agenda items should ordinarily be submitted for a first reading only with action taken at a subsequent meeting.
Whenever a matter involving policy consideration is placed on the agenda, the secretary will advise the board of any policies previously adopted affecting such matter. The superintendent will make recommendations on all agenda items where action is required. These recommendations and all information pertinent to the action to be taken should be furnished to the board prior to the discussion and vote.
Board members will be expected to read the information provided them and to contact the superintendent or other appropriate staff members to request additional information that may be deemed necessary to assist them in their decision-making responsibilities.
As a general rule, personnel discussion (where individual names are involved) will not be handled publicly.
At a special meeting final action may be taken only on that business contained in the original notice of the special meeting and agenda.
To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s).
Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda.
1400 Meeting Conduct, Order of Business and Quorum
6020 System of Funds and Accounts
6215 Voucher Certification and Approval
RCW 42.30.080 Special meetings
Policy News, June 2012 Special Meetings Requirements
Policy & Legal News, June 2014
REVISED: 08/28/97; 04/27/00; 09/27/12; 08/28/14
Procedure No. 1420P Agenda & Procedures
Proposed Agenda and Consent Agenda
BYLAWS OF THE BOARD
Construction of Agenda
Call to Order (Majority of members constitutes quorum)
Approval of Minutes
Other New Business
Examination of Vouchers and Payroll
Progress of Schools:
Facilities Statistics Report
REVISED: 4/27/00; 2/23/17
1000 Legal Status and Operation
1005 Key Functions of the Board
1105 Director Districts
1111 Oath of Office
1112 Director Orientation
1113 Board Member Residence
1114 Board Member Resignation and Vacancy
1210 Annual Organizational Meeting, Election of Officers
1220 Board Officers and Duties of Board Members
1250 Students on Governing Boards
METHODS OF GOVERNANCE
1310 Policy Adoption, Manuals and Administrative Procedures
1313 Approval of Handbooks
1320 Suspension of Policies
1320R Resolution - Emergency - Suspension of Policy
1330 Administration in the Absence of Policy or Procedure
1400 Meetings, Conduct, Order of Business and Quorum
1410 Executive or Closed Sessions
1420 Agenda & Procedures
1435 Public Hearings
1450 Absence of Board Member
PRINCIPLES OF OPERATION
1610 Conflicts of Interest
1620 Board-Superintendent Relationship
1630 Evaluation of the Superintendent
1711 Code of Ethics
BOARD MEMBER BENEFITS
1731 Board Member Expenses
1732 Board Member Insurance
1733 Board Member Compensation
BOARD GROWTH AND DEVELOPMENT
1805 Open Government Trainings
1810 Annual Governance Goals and Objectives
1820 Board Self-Assessment
1822 Training and Development for Board Members
1830 Participation in School Board Association
1850 Strategic Plan