1220 Board Officers and Duties of Board Members

  • President

    The president will preside at all meetings of the Board and sign all papers and documents as required by law or as authorized by action of the board. The president will conduct the meetings in the manner pre­scribed by the board's policies, provided that the president will have the full right to participate in all aspects of Board action without relinquishing the chair, including the right to vote on all matters put to a vote. It will be the responsibility of the board president to man­age the board's deliberation so that it will be clear, concise, and directed to the issue at hand; summarize discussion and/or action before moving on to the next agenda item; and to generally manage the meeting so that the agenda is treated in an expeditious manner.

    The president will be the official recipient of correspondence directed to the board and will provide, or cause to be provided to other board members and the superintendent, copies of the correspondence received on behalf of the board.

    The president is authorized to consult with the superintendent on issues prior to presentation to the full board and perform tasks to facilitate board meetings.

    In dealing with the media and the public in general, the president or their designee will serve as the spokesperson of the board. The president is authorized to report and discuss those actions which have been taken and those decisions made by the board as a body. The president will avoid speculating upon actions or decisions which the Board may take but has not yet taken.

    The president will confer with the superintendent regarding board meeting, study session and board retreat planning.

    Officers of the Board: Vice President

    The vice president will preside at board meetings in the absence of the chair/president and will perform all of the duties of the president in case of their absence or disability.

    Legislative Representative

    The legislative representative will serve as the board's liaison with the Washington State School Directors' Association (WSSDA) on legislative issues. The legislative representative will be elected from among the board members in even numbered years during the annual organization meeting (see Policy 1210) and will serve for a two-year period. The legislative representative will represent the board at WSSDA’s Legislative Assemblies, conveying local views and concerns to that body and, when appropriate, obtaining their board’s support for a legislative proposal to be submitted to the Assembly and supporting it at the Assembly. The legislative representative will monitor proposed school legislation and provide legislative updates periodically at board meetings. Additionally, they will build relationships with local policy makers regarding WSSDA’s legislative priorities.

    Duties of Individual Board Members

    The authority of individual board members is limited to participation in actions taken by the board as a whole when legally in session.  Board members will not assume responsibility of administrators or other staff members. The board or staff will not be bound in any way by any action taken or statement made by any individual board member except when such statement or action is pursuant to specific instructions and official action taken by the board.

    Each board member will review the agenda and any study materials dis­tributed prior to the meeting and be prepared to participate in the discussion and decision-making for each agenda item.

    Each member is obligated to attend board meetings regularly. Whenever possible, each director will give advance notice to the president or superintendent of his/her inability to attend a board meeting. The board may declare a board member's position vacant after four consecutive unexcused absences from regular board meetings. 

    Cross References:  
    Board Policy 1210         Annual Organizational Meeting, Election of Officers
                               1450         Absence of a Board Member 

    Legal References:
    RCW 28A.330.030         Duties of president
            28A.330.040            Duties of Vice-President
            28A.330.080            Payment of Claims – Signing of Warrants
            28A.330.200           Organization of Board 28A.320   Provisions Applicable to All Districts                                                                        

    Management Resources:
    Policy & Legal News      April 2017 

    ADOPTED:  08/28/1997
    REVISED: 03/27/08; 8/24/17