• ATHLETICS/EXTRACURRICULAR ACTIVITIES

    (Please note that elementary students do not compete in interscholastic sports.)

    Students participating in extracurricular activities initially must pass five out of six classes from the previous semester and then maintain passing grades in all classes during the season.  Complete eligibility requirements are maintained in the principals’ and/or athletic directors’ offices. Denial of student attendance or participation in extracurricular activities is subject to due process requirements.

    Students, parents, staff members or volunteers may request the addition of interscholastic sports and other modifications to the athletic/activities program. Requests for addition or modification may include, but are not limited to, the evaluation of a club or sport for interscholastic competition or to increase the number or size of a team currently engaged in interscholastic play.

    Additions or modifications requests may be made to the superintendent or the district’s Title IX officer at (360) 458-1900. Within a reasonable time of receiving a request, the district’s superintendent and/or Title IX officer shall respond in writing to the requesting party. The district response may grant the request, deny the request, or advise that the request will be reviewed further for possible adoption, pending an annual review of the district’s activities program pursuant to district procedure. If the request is subject to further review, the district’s response shall provide a date that a final response will be provided.

    DRESS CODE

    In order to facilitate learning for all students, YCS requires that student dress and appearance follow health and safety standards and not cause disruption to the learning environment. Students who do not follow these guidelines will be asked to change their clothing, cover up and/or contact home if necessary.

    Head:  K-8 students must remove all headwear while in the building. Headwear includes hats, hoods, bandanas and head wraps. (Exceptions will be made for medical, religious and other approved reason.)

    Torso: Clothing must cover stomachs, backs, shoulders, chests and undergarments.

    Legs: Shorts, skirts and dresses must be longer than mid-thigh and cover undergarments.

    Feet:  Footwear must be worn at all times appropriate to the activity.  Strapless shoes and high heels are discouraged for safety.

    Prohibited Clothing:  Any that promotes drugs, alcohol, tobacco, violence, is sexually suggestive, displays inappropriate pictures or writing is prohibited or worn in a manner identified as gang-related is prohibited. Jewelry that can pose safety hazards.

    Exceptions: Dress code standards may be made for PE or school activities.

    DRIVING AND PARKING REGULATIONS

    Parking regulations will be in effect at all schools. There is no parking in restricted areas during posted hours, and never any parking in fire zones.  See the school principal/secretary for specific requirements for individual schools. (Policy 3243, Procedure 3243P) A student may not occupy a vehicle without permission or drive during the school day without the consent of the parent and principal. A student may transport another student during the school day only with the consent of the student passenger’s parent and if consistent with the terms of the student’s driver’s license. Middle school students are prohibited from bringing vehicles to school.

    Parking on school district property is at the owner’s/driver’s own risk. The school district does not assume responsibility for damage to or loss of privately owned vehicles or property in vehicles.

    INTRA-DISTRICT TRANSPORTATION FOR DISTRICT PROGRAMS

    There may be occasion when students are transported by bus to another school within the district for a district program. If you would like to be notified before allowing your child to be transported within the district, please notify the school office.

    METAL DETECTORS

    In order to protect students, staff and patrons, promote an environment for learning and prevent weapons from being brought to school or related events, metal detectors may be used to screen persons entering school buildings, vehicles and school events. Students who do not submit to the screening shall be disciplined. Patrons who refuse to comply with the screening will be denied entry. Items prohibited by law or school rules will be confiscated. If weapons are found, law enforcement personnel will be notified.

    NONDISCRIMINATION

    The district will provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program without discrimination based on race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. District programs will be free from sexual harassment.

    Yelm Community Schools will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding bilingual education, contact the Assistant Director of Student Support at 360.458.1900.

    Conduct against any student that is based on one of the categories listed above that is sufficiently severe, persistent or pervasive as to limit or deny the student’s ability to participate in or benefit from the district’s course offerings; educational programming or any activity will not be tolerated.  When a district employee knows, or reasonably should know, that such discriminatory harassment is occurring or has occurred, the district will take prompt and effective steps reasonably calculated to end the harassment, prevent its recurrence and remedy its effects.

    The district’s nondiscrimination statement will be included in all written announcements, notices, recruitment materials, employment applications, and other publications made available to all students, parents, or employees.  The statement will include: 1) notice that the district will not discriminate in any programs or activities on the basis of any of the above-listed categories; 2) the name and contact information of the district’s compliance officer designated to ensure compliance with this policy; and 3) the names and contact information of the district’s Section 504 and Title IX compliance officers.

    The district will annually publish notice reasonably calculated to inform students, students’ parents/guardians (in a language that they can understand, which may require language assistance), and employees of the district’s discrimination complaint procedure.

    The following employees have been designated to handle questions and complaints of alleged discrimination:

    Civil Rights: Greg Davis, 360-458-1900, gregory_davis@ycs.wednet.edu

    Title IX Coordinator: Lisa Cadero-Smith, 360-458-6120, lisa_cadero-smith@ycs.wednet.edu

    504 Coordinator: Shannon Powell, 360-458-6124, shannon_powell@ycs.wednet.edu

    The district will provide training to administrators and certificated and classroom personnel regarding their responsibilities under this policy and to raise awareness of and eliminate bias and discrimination based on the protected classes identified in this policy. (Policy 3210)

    DISCRIMINATION COMPLAINT PROCEDURE

    Anyone may file a complaint against the district alleging that the district has violated anti-discrimination laws.  This complaint procedure is designed to assure that the resolution of real or alleged violations are directed toward a just solution that is satisfactory to the complainant, the administration and the board of directors. This grievance procedure will apply to the general conditions of the nondiscrimination policy (Policy 3210) and more particularly to policies dealing with guidance and counseling (Policy 2140), co-curricular program (Policy 2150), and curriculum development and instructional materials (Policy 2020). As used in this procedure: 
    A.  Grievance means a complaint which has been filed by a complainant relating to alleged violations of any state or federal anti-discrimination laws.

    B.  Complaint means a written charge alleging specific acts, conditions or circumstances, which are in violation of the anti-discrimination laws. The time period for filing a complaint is one year from the date of the occurrence that is the subject matter of the complaint. However, a complaint filing deadline may not be imposed if the complainant was prevented from filing due to: 1) Specific misrepresentations by the district that it had resolved the problem forming the basis of the complaint; or 2) Withholding of information that the district was required to provide under WAC 392-190-065 or WAC 392-190-005.  Complaints may be submitted by mail, fax, e-mail or hand-delivery to any district, school or to the district compliance officer responsible for investigating discrimination complaints. Any district employee who receives a complaint that meets these criteria will promptly notify the compliance officer.

    C.  Respondent means the person alleged to be responsible or who may be responsible for the violation alleged in the complaint.

    The primary purpose of this procedure is to secure an equitable solution to a justifiable complaint. To this end, specific steps will be taken. The district is prohibited by law from intimidating, threatening, coercing or discriminating against any individual for the purpose of interfering with their right to file a grievance under this policy and procedure and from retaliating against an individual for filing such a grievance.

    INFORMAL PROCESS FOR RESOLUTION
    Anyone with an allegation of discrimination may request an informal meeting with the compliance officer or designated employee to resolve their concerns. Such a meeting will be at the option of the complainant. If unable to resolve the issue at this meeting, the complainant may submit a written complaint to the compliance officer. During the course of the informal process, the district must notify complainant of their right to file a formal complaint.

    FORMAL PROCESS FOR RESOLUTION
    Level One – Complaint to District
    The complaint must set forth the specific acts, conditions, or circumstances alleged to be in violation. Upon receipt of a complaint, the compliance officer will provide the complainant a copy of this procedure.   The compliance officer will investigate the allegations within 30 calendar days. The school district and complainant may agree to resolve the complaint in lieu of an investigation. The officer will provide the superintendent with a full written report of the complaint and the results of the investigation.

    The superintendent will respond to the complainant with a written decision as expeditiously as possible, but in no event later than 30 calendar days following receipt of the written complaint, unless otherwise agreed to by the complainant or if exceptional circumstances related to the complaint require an extension of the time limit.  In the event an extension is needed, the district will notify the complainant in writing of the reason for the extension and the anticipated response date. At the time the district responds to the complainant, the district must send a copy of the response to the Office of the Superintendent of Public Instruction.

    The decision of the superintendent or designee will include: 1) a summary of the results of the investigation; 2) whether the district has failed to comply with anti-discrimination laws; 3) if non-compliance is found, corrective measures the district deems necessary to correct it; and 4)   notice of the complainant’s right to appeal to the school board and the necessary filing information.  The superintendent’s or designee’s response will be provided in a language the complainant can understand and may require language assistance for complainants with limited English proficiency in accordance with Title VI of the Civil Rights Act of 1964.

    Any corrective measures deemed necessary will be instituted as expeditiously as possible, but in no event later than 30 calendar days following the superintendent’s mailing of a written response to the complaining party unless otherwise agreed to by the complainant.

    Level Two - Complaint to Board of Directors
    If a complainant disagrees with the superintendent’s or designee’s written decision, the complainant may appeal to the district board of directors by filing a written notice of appeal with the secretary of the board within ten (10) calendar days following the date upon which the complainant received the response.

    The board will schedule a hearing to commence by the twentieth (20th) calendar day following the filing of the written notice of appeal, unless otherwise agreed to by the complainant and the superintendent or for good cause. Both parties will be allowed to present such witnesses and testimony as the board deems relevant and material. Unless otherwise agreed to by the complainant, the board will render a written decision within thirty (30) calendar days following the filing of the notice of appeal and provide the complainant with a copy of the decision. The decision of the board will be provided in a language the complainant can understand, which may require language assistance for complainants with limited English proficiency in accordance with Title VI of the Civil Rights Act.  The decision will include notice of the complainant’s right to appeal to the Superintendent of Public Instruction and will identify where and to whom the appeal must be filed. The district will send a copy of the appeal decision to the Office of the Superintendent of Public Instruction.

    Level Three – Complaint to the Superintendent of Public Instruction
    If a complainant disagrees with the decision of the board of directors, or if the district fails to comply with this procedure, the complainant may file a complaint with the Superintendent of Public Instruction.

    A complaint must be received by the Superintendent of Public Instruction on or before the twentieth (20th) calendar day following the date upon which the complainant received written notice of the board of directors’ decision, unless the Superintendent of Public Instruction grants an extension for good cause Complaints may be submitted by mail, fax, electronic mail, or hand delivery.

    A complaint must be in writing and include: 1) A description of the specific acts, conditions or circumstances alleged to violate applicable anti-discrimination laws; 2) The name and contact information, including address, of the complainant; 3) The name and address of the district subject to the complaint; 4) A copy of the district’s complaint and appeal decision, if any; and 5) A proposed resolution of the complaint or relief requested. If the allegations regard a specific student, the complaint must also include the name and address of the student, or in the case of a homeless child or youth, contact information.

    Upon receipt of a complaint, the Office of the Superintendent of Public Instruction may initiate an investigation, which may include conducting an independent on-site review. OSPI may also investigate additional issues related to the complaint that were not included in the initial complaint or appeal to the superintendent or board. Following the investigation, OSPI will make an independent determination as to whether the district has failed to comply with RCW 28A.642.010 or Chapter 392-190, WAC and will issue a written decision to the complainant and the district that addresses each allegation in the complaint and any other noncompliance issues it has identified.  The written decision will include corrective actions deemed necessary to correct noncompliance and documentation the district must provide to demonstrate that corrective action has been completed.

    All corrective actions must be completed within the timelines established by OSPI in the written decision unless OSPI grants an extension.  If timely compliance is not achieved, OSPI may take action including but not limited to referring the district to appropriate state or federal agencies empowered to order compliance.

    A complaint may be resolved at any time when, before the completion of the investigation, the district voluntarily agrees to resolve the complaint.  OSPI may provide technical assistance and dispute resolution methods to resolve a complaint.

    Level Four – Administrative Hearing
    A complainant or school district that desires to appeal the written decision of the Office of the Superintendent of Public Instruction may file a written notice of appeal with OSPI within thirty (30) calendar days following the date of receipt of that office’s written decision. OSPI will conduct a formal administrative hearing in conformance with the Administrative Procedures Act, Chapter 34.05, RCW.

    MEDIATION

    At any time during the discrimination complaint procedure set forth in WAC 392-190-065 through 392-190-075, a district may, at its own expense, offer mediation.  The complainant and the district may agree to extend the discrimination complaint process deadlines in order to pursue mediation.

    The purpose of mediation is to provide both the complainant and the district an opportunity to resolve disputes and reach a mutually acceptable agreement through the use of an impartial mediator. Mediation must be voluntary and requires the mutual agreement of both parties. It may be terminated by either party at any time during the mediation process. It may not be sued to deny or delay a complainant’s right to utilize the complaint procedures.

    Mediation must be conducted by a qualified and impartial mediator who may not: 1) Be an employee of any school district, public charter school, or other public or private agency that is providing education related services to a student who is the subject of the complaint being mediated; or 2) Have a personal or professional conflict of interest. A mediator is not considered an employee of the district or charter school or other public or private agency solely because he or she serves as a mediator.

    If the parties reach agreement through mediation, they may execute a legally binding agreement that sets forth the resolution and states that all discussions that occurred during the course of mediation will remain confidential and may not be used as evidence in any subsequent complaint, due process hearing or civil proceeding.  The agreement must be signed by the complainant and a district representative who has authority to bind the district.

    RESOURCES
    District Contact:
    Director of Human Resources, Yelm Community Schools, 107 1st Street North, Yelm, WA 98597; (360) 458-1900.

    State Contacts:
    Superintendent of Public Instruction, Equity and Civil Rights Office, PO Box 47200
    Olympia, WA  98504-7200, (360) 725-6162.

    Washington State Human Rights Commission, 711 South Capitol Way, Suite 402, PO Box 42490
    Olympia, WA 98504-2490, (800) 233-3247.

    Office of Civil Rights, U.S. Department of Education, 915 Second Avenue, Room 3310, Seattle, WA  98174, (206) 607-1600.

    PERSONAL PROPERTY

    Students bringing personal property onto school district property do so at their own risk. Students are requested to leave personal property at home, especially due to state-wide increased incidences of theft of high-tech electronics.  The school district does not assume responsibility for lost, damaged or stolen property.

    PESTICIDES/HERBICIDES

    Upon request, the district will provide notification to staff and parents of the district’s pest control policies, methods and its posting and notification requirements (Board Policy 6895/6895P).  Copies of the annual pesticide use record and summary are available at:

    Yelm Community Schools - Facilities Office
    401 Coates Ave NW / PO Box 476, Yelm, WA 98597

    PROCEDURES FOR VISITING SCHOOLS

    All visitors to our schools are to check in at the main office and receive a visitor’s pass. Parent(s) /guardian(s), adult community members and interested educators are welcomed and encouraged to visit schools. We request that visits to schools be in accordance with reasonable procedures and usually with a minimum of one day’s notification. Guidelines for nonstudent visitations to schools are available through your school principal. (RCW 28A.605.020, Policy 4200, Procedure 4200P)

    PUBLIC RECORDS COORDINATOR

    Requests for public records should be made to the district public records coordinator Human Resources Director, PO Box 476, Yelm, WA 98597; publicrecordsrequest@ycs.wednet.edu; Fax (360) 458-6178. Website: www.ycs.wednet.edu/publicrecords. (Policy 4040).

    SCHOOL BOARD INFORMATION

    School Board meetings are open to the public and all discussions will be held in open forum, with the exception of executive sessions. There is time on the meeting agenda for audience participation on agenda or non-agenda items. If you have questions about specific procedures, please check with any district staff member prior to the start of the meeting. Involved and informed parents and citizens are our best guarantee of excellence in our public schools.

    The Yelm School Board generally meets on the second and fourth Thursdays of each month. All board meetings will begin at 6 p.m. There are two types of board meetings. One is the monthly business meeting which is generally on the fourth Thursday of the month at the district office board room. The second type is a study session. These meetings are held at various schools on a rotating basis. Dates, times and locations of board meetings are always posted on our district website.

    In addition to regular meetings, special meetings or emergency sessions are held on rare occasions to address urgent issues. Notices are provided to the news media, board members, and posted on the district web site 24 hours before such meetings are scheduled. All scheduled meetings are open to the public.

    Find the current schedule of Yelm School Board meetings agendas and minutes, visit www.ycs.wednet.edu/board.

    Superintendent
    Brian Wharton

    Yelm School Board Members

    Director District No. 1
    Mark Rohwedder
    5721 Peninsula Dr. SE
    Olympia, WA 98513
    (360) 561-8727

    Director District No. 2
    Donna Edwards
    15743 127th Ln. SE
    Yelm, WA 98597
    (360) 458-7506

    Director District No. 3
    Denise Hendrickson
    PO Box 359
    Yelm, WA 98597
    (360) 458-4592

    Director District No. 4
    Debbie Edwards
    15739 Topaz Dr. SE
    Yelm, WA 98597
    (360) 894-2812

    Director District No. 5
    Bill Hauss
    5819 SR 702
    Roy, WA 98580
    (360) 458-7068

    SCHOOL BUS PROCEDURES AND GUIDELINES
    In order to ensure the safety of each child, students must abide by bus behavior guidelines. Students violating these rules may receive discipline or forfeit bus-riding privileges. Review discipline procedures on the district Transportation website.

    BUS STOP PROCEDURES
    Students should observe the following procedures at bus stops:

    • Be at the assigned bus stop five minutes before the bus is scheduled to arrive.
    • Stay off the road when waiting so the driver has room to stop.
    • Line up in an orderly fashion and wait for the bus to come to a complete stop before boarding. Do not crowd or push.
    • Use the handrail when getting on the bus. Walk up the steps one at a time.
    • A parent, guardian or older sibling must be present at the bus stop to receive kinders.

    SEATING PROCEDURES
    Students entering the bus should go immediately to a seat without crowding, shoving or disturbing others. They need to share seats with others; be seated at all times when the bus is moving; sit facing the front of the bus; and remain seated until the bus comes to a complete stop and the driver opens the door.

    Drivers may assign seats in the front of the bus to students with disabilities or to students who have a temporary physical impairment. Drivers, at their option, may also assign seats to avoid misconduct.

    BUS BEHAVIOR
    The driver is in full charge of the bus and passengers.  Passengers must obey the driver promptly and willingly. Students need to remain in their seats at all times, face forward, keep their hands and feet to themselves and keep voices at a moderate level. Aisles need to remain clear at all times.  Additional unacceptable behaviors can be found on the Transpiration website.

    BRINGING ITEMS ON THE BUS
    Buses are not designed to transport heavy, sharp, bulky and/or other articles, which may be hazardous in the event of an accident or an emergency stop.  Items should be stored in a bag/backpack or easily fit on the student’s lap or between their legs.  Items that may break, cause injury to others, distract the driver or have value will not be allowed. Visit the Transportation website for a list of items not allowed on the bus.

    SCHOOL PERFORMANCE REPORT
    Yelm Community Schools publishes an annual School Performance Report. It is available on our web site at www.ycs.wednet.edu. In addition, the state Superintendent of Public Instruction publishes a web site with report cards on every public school in the state. It contains how students at our schools and district performed on state tests, the number of students enrolled, the race and ethnicity of the students and educators in the school community, and success indicators. Access the site at https://washingtonstatereportcard.ospi.k12.wa.us/.  If you would like a printout of this information, please call the district office at (360) 458-1900.

    WITHHOLDING GRADES, TRANSCRIPTS AND DIPLOMAS
    A grades report, transcript or diploma will not be released until a student has made restitution for damages assessed as a result of losing or damaging school materials or equipment. If a student has transferred to another school district that has requested the student’s records, but the student has an outstanding fee or fine, only records pertaining to the student’s academic performance, special placement, immunization history and discipline actions shall be sent to the enrolling school. The grades, diploma and official transcript will not be released until the outstanding fee or fine is paid or a program of voluntary work is planned in the event a student or parent is unable to pay the damages.

    If the student or the student’s parent(s)/guardian(s) does not pay for willful or malicious damage done by the student to district property, or complete voluntary work in lieu of payment of monetary damages, the district may seek recovery in court against the parents for the damage. (RCW 4.24.100, RCW 28A.635.060, Policy 3231) 

    Dates To Remember

    September
    2 - First Day of School (1st-12th)
    8 - First Day of School for Kindergarten
    16, 23 & 30 - Late Starts (1 hour)

    October
    7, 14, 21, 28 - Late Starts (1 hour)
    9 - No School (Teacher Training)

    November
    4, 18 - Late Starts (1 hour)
    11 - No School (Veteran’s Day)
    13 - Half Day (Records Day)
    23-25 - Half Days (Fall Conferences)
    26-27 - No School (Thanksgiving)

    December
    2, 9 & 16 - Late Starts (1 hour)
    19-31 - No School (Winter Break)

    January
    1-3 - No School (Winter Break)
    6, 13, 20, 27 - Late Starts (1 hour)
    18 - No School (MLK Day)
    29 - Half Day (Records Day)

    February
    3, 10, 17, 24 - Late Starts (1 hour)
    15 - No School (Presidents’ Day)

    March
    3, 10, 17, 24 - Late Starts (1 hour)
    5 - No School (Teacher Training)
    26 - Half Day (Records Day)
    31 - Half Day (Conferences)

    April
    1-2 - Half Days (Conferences)
    5-9 - No School (Spring Break)
    14, 21 &28 - Late Starts (1 hour)

    May
    28 - No School**
    31 - No School (Memorial Day)
    (No Late Starts in May)

    June
    13 - Graduation (pending)
    15 - Half Day (Last Day of School)
    16-30 - Make-Up Days**
     **Make-up days if needed due to emergency closure

    For the most up-to-date calendar, visit our web site at www.ycs.wednet.edu.

    District Administration Office  (360) 458-1900
    Transportation Department  (360) 458-3300
    District Website
    STOP !T
    School CrimeStoppers  (800) 222-TIPS (8477)

    SCHOOLS
    Fort Stevens Elementary (360) 458-4800
    Lackamas Elementary (360) 458-6000
    McKenna Elementary (360) 458-2400
    Mill Pond Elementary (360) 458-3400
    Prairie Elementary (360) 458-3700
    Southworth Elementary (360) 458-2500
    Ridgeline Middle School  (360) 458-1100
    Yelm Middle School  (360) 458-3600
    Yelm High School  (360) 458-7777
    Yelm Extension School  (360) 458-2002